Immunisation failsafe officer

The post holder is required to support the lead immunisation Midwife to help implement, monitor, and maintain a safe and quality assured relevant vaccination programme locally. The purpose is to carry out failsafe activities that ensure women are offered and given timely immunisations throughout their pregnancy and record them on the national NHS recorder vaccination services system. (RAVS) in a timely way.

Data for national standards would be required to be kept thus helping to track and thus minimise the risk of harm or missed immunisations to mothers and babies for which Stockport NHS Trust are responsible.

Applicants will require a full UK driving licence and access to a car for work.

Main duties of the job

• Efficient and effective administration of national Immunisation programmes.
• Maintenance of an accurate immunisation database
• Provision of accurate statistical information.
• Provide administrative support to the Immunisation Lead Midwife including photocopying, filing, faxing, scanning and other routine office tasks.
• Liaise closely with the Lead Immunisation Midwife, wards, ANC and community midwives, paediatricians, and Ultrasound department to help ensure the smooth running of the service.
• Answer telephone enquiries, refer issues to other members of the business group as appropriate and act as the main point of contact in relation to issues/updates for the Failsafe system.
• Liaise as appropriate with external service providers.
• Provide data to the Lead Immunisation midwife for the required KPI\’s.
• Provide a daily analysis of breaches of Failsafe Systems and to action them appropriately and alert line manager when users of the service are adversely affected.
• Attend MDT meetings with the immunisation lead regarding patients care and any regional/national update meetings.
• Maintain a flexible approach to the post in order to rapidly assimilate changes in workload, patterns and requirements.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice

Job responsibilities

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

If successful this vacancy will require an enhanced DBS check at a cost of £54.90. This cost will be deducted from your first Trust salary

In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.

Person Specification

Education & Qualifications

• oGood Standard of general education
• oFunctional skills minimum Level 2 Maths and English or GCSE equivalent or working towards
• oNVQ3 in IT or equivalent qualifications or experience.

Knowledge

• oKnowledge of the Immunisation services and Failsafe procedures
• oKnowledge of NHS hospital administrative systems e.g. PAS, EK, patient centre etc or willingness to learn
• oExperience and understanding of Data Protection
• oKnowledge of when to seek advice and elevate to the appropriate professional for expert help and advice
• oUnderstanding of Medical terminology

Experience

• oExperience of providing and receiving complex, sensitive information
• oComprehensive experience of using work processing and data analysis software packages i.e. Microsoft Excel, Database, Word and Outlook.
• oPrevious experience of providing administrative support within the NHS or care setting.
• oExperience of dealing with members of the public.
• oExperience of working in teams under appropriate supervision as part of a multi-disciplinary team
• oExperience of operating in a busy office environment.
• oExperience of note taking and producing minutes of meetings.
• oExperience of Audits.

Skills & Abilities

• oExcellent numeracy, literacy and verbal communication skills.
• oAnalytical and judgemental skills for problem solving within own sphere of work. Able to uses initiative appropriately.
• oExcellent time management skills with the ability to prioritise and achieve deadlines and ability to work effectively under pressure.
• oEffective interpersonal skills with the ability to demonstrate compassion and empathy with patients and be able to understand their needs and respond with tact and sensitivity.
• oAbility to monitor quality of work in own area and alert others to quality issues, reporting any errors or issues to the appropriate person.
• oAble to follow policies and procedures

Work Related Circumstances

• oAble to cover the service 5 days a week with flexibility to meet service needs
• oOccupational Health Clearance and Able to apply physical effort e.g. lifting and handling.
• oRight to work in the UK
• oUK driving licence and use of a car for work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a year pro rata per annum