Trade Mark Paralegal/Administrator in City of London

£25,000 - £45,000 per annum, dependant on experience (Consideration will also be made to very experienced candidates who could become a Stobbs qualified paralegal quickly). Permanent, Full Time. Closing Date: 10 April 2026.

It’s an exciting time to join us!

We are looking for a Trade Mark Paralegal / Administrator to be involved in the day-to-day activities of our team dedicated to protecting trade marks in more hard to reach jurisdictions and handling large recordal projects. We manage many rights worldwide, and you will be dealing with Registries or associates in a diverse range of countries in what many would regard as niche regions. The role would suit someone that enjoys the international nature of trade marks and intellectual property. The ability to work autonomously and part of a team, whether that’s the specialist team or the fee earning teams with ultimate client responsibility, is also important.

Stobbs have bespoke systems to help them manage IP rights and so an aptitude for databases / case management systems is a must, as well as general IT skills (e.g. Word and Excel). Experience of commercial databases would be useful. Trade mark formalities and recordals isn’t for everyone. It’s volume based, deadline heavy and requires good organisation.

Further Key Responsibilities:

• Administration tasks around trade mark applications, filing and prosecution and recordals: new cases; instructions; supporting documents; monitoring for client documents/information and progress and Certificates; records processing.
• Billing responsibilities.
• Cover the other team members when they are absent or when one may be particularly busy.
• Supporting our renewals team with renewals in certain jurisdictions.

Essential skills and experience:

We are ideally looking for someone with experience in the trade marks field, particularly someone that enjoys the work in relation to overseas trade marks. Nevertheless, we have an open mind to others with an administrative background. Those used to working with databases and case management systems may find that they have transferable skills. We may also consider entry level candidates such as recent graduates or college leavers. While a paralegal job ad will attract those with a law degree this is not a prerequisite. You won’t be preparing court bundles, conducting legal research or preparing long and detailed legal submissions, and the majority of the team’s work is not English law related.

You should be comfortable working in a client facing role so accurate written and verbal English language skills are critical. While the vast majority of our work is conducted in English, foreign language skills can be advantageous.

Culture and Working Environment:

Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it’s also about it being business savvy. We have high standards but learn from our mistakes. We’re not internally competitive (well, except when it comes to sports and quizzes!). We’re certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be.

Location and Working Pattern:

Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six months. Those seeking a part-time role may also be considered.