At a Glance
- Tasks: Support the buying function by placing orders and managing supplier communications.
- Company: Join a successful international SME manufacturing business in Slough.
- Benefits: Enjoy flexible hybrid working, 25 days holiday, and an annual bonus.
- Other info: Proactive individuals will thrive in this role with excellent career growth opportunities.
- Why this job: Be part of a dynamic team and make a real impact on purchasing operations.
- Qualifications: Previous purchasing administration experience and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
Highly successful international SME manufacturing business require experienced Purchasing Administrator for a newly created role based at company Head Office in Slough, Berkshire.
About the role
Reporting to the Purchasing Manager, the Purchasing Administrator will support the buying function through the placing of timely and accurate supplier orders, chasing up suppliers on deliveries and by updating the ERP System with stock due dates. Key duties include:
- Chasing of purchase orders from the point of activation to the receipt of stock into the warehouse.
- Matching of delivery notes against the original orders and entering stock into the ERP system.
- Chasing suppliers on order due dates by phone, email and face-to-face meetings.
- Accurate and timely update of ERP system for expected and completed stock delivery.
- Responsible for compilation of the weekly purchasing report.
- Managing the Purchasing email inbox.
- Setting up new supplier accounts ensuring all company details entered accurately.
- Ensure the receipt of Purchase Orders has been acknowledged by suppliers.
- Responsible for weekly delivery schedules for important electronic components from outsourced manufacturer.
- Resolution of any purchase order queries regarding price, product or delivery date.
- Managing inbound deliveries emails from couriers.
- Attending weekly Logistics meeting to discuss incoming orders.
- Dealing with any stock adjustments and maintaining goods received and inventory records.
- Processing supplier rejects.
- Monitor and co-ordinate closure of supplier shortages.
- Prepare monthly report on all unprocessed supplier invoices and goods received not invoiced for the finance department.
- Ensure all purchase invoices are cleared and processed to enable supplier payment runs.
- Undertake annual stock take activities and reconcile to the ERP system.
About you
The Purchasing Administrator will ideally have gained previous buying/purchasing administration experience and have a confident telephone manner. Applicants will have previous administration or accounting experience and have strong IT skills including MS Excel. The jobholder will be a proactive individual who will take action to ensure any supplier issues are resolved in a timely manner.
What's on offer:
- Flexible hybrid working.
- 25 days holiday.
- Free parking.
- Company pension plan.
- Annual bonus.
Purchasing Administrator employer: Stirling Ellis
Join a highly successful SME Electronics Manufacturing business in Slough, where you will be part of a dynamic team dedicated to innovation and excellence. With a focus on employee growth and development, the company fosters a collaborative work culture that encourages strategic thinking and continuous improvement. Enjoy the benefits of working in newly refurbished premises, with opportunities to lead impactful projects and drive operational efficiencies in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Stirling Ellis.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Stirling Ellis:Your cover letter should read like you’re chatting directly to Stirling Ellis. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Stirling Ellis.
How to prepare for a job interview at Stirling Ellis
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Stirling Ellis!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Stirling Ellis. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Stirling Ellis's culture.
