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- Tasks: Manage facilities, oversee maintenance, and ensure a welcoming environment for employees and visitors.
- Company: SThree connects top talent in STEM fields with innovative organisations globally.
- Benefits: Enjoy 28 days holiday, private healthcare, volunteering days, and performance bonuses.
- Why this job: Join a dynamic team focused on community, equity, and making a positive impact.
- Qualifications: 5 years of facilities experience and relevant qualifications required.
- Other info: This role is based in London, requiring onsite presence 5 days a week.
The predicted salary is between 36000 - 60000 £ per year.
We're pleased to announce that we're searching for a talented Facilities Manager to take care of our London office, based in 8 Bishopsgate. This is a full-time role, on site 5 days per week.
The Facilities Manager acts as a first point of contact for SThree's employees, contractors and visitors, being visible in case of any queries and issues. The primary focus is reactive and planned maintenance, liaising with internal & external stakeholders overseeing visitor duties, H&S compliance & ESG initiatives. 3-5 years of facilities experience required, with knowledge of hard and soft FM.
Key responsibilities:
- Facilities Management:
- Conduct regular documented facilities inspections
- Provide substantial support to regional manager for complex FM issues
- Manage FM contractors on site
- Ensure PPM and reactive works are carried out on schedule
- Work with cleaning supervisor to ensure office cleaning is kept to the highest standards
- Keep fixed asset register for the site
- Communicate notices/changes and influencing best practice
- Maintain stock, order refreshments and general office consumables in an efficient and cost-effective way.
- Create and manage the purchase orders
- Supporting the regional manager with contract renewals and tenders
- Provide regular FM status updates to the regional manager
- Oversee the reception area and ensure excellent service to employees and visitors
- Assist visitors and contractors with signing in and out
- Handle incoming and outgoing mail and deliveries
- Ensure the office and meeting rooms are tidy and presentable
- Assist the organisers for in-house events, assist with meeting room setups and report any issues
- Administer visitor management systems
- Administer staff lockers and take ownership of key management and security within the office
- Manage fire wardens and first aiders
- Maintain health and safety compliance
- Complete office workplace risk assessments
- Review RAMS and issue permits to work where necessary
- Report on the ESOS data compliance, influencing best practice. Report on energy saving actions (i.e., improving recycling, light fittings change, no plastic use)
- Submitting Carbon Data reporting to meet our regulations.
- Liaise with landlords building management on ESG initiatives
- Communicate office updates and info via Intranet, email and on internal presentations
What we're looking for:
- 5 years of experience in facilities coordination
- IOSH Managing Safety, IWFM membership, or a relevant facilities management qualification.
- Skills: Advanced knowledge of Microsoft Office (Excel, PowerPoint, etc.), excellent communication, and strong organisational abilities.
- Experience: A proven track record in facilities management, vendor relationships, and budget oversight
Benefits for our U.K. teams include:
- Bonus linked to company and personal performance
- Generous 28 days holiday allowance, plus public holidays
- Annual leave purchase scheme
- Five days paid Caregiver/Dependant leave per annum
- Five paid days off per year for volunteering
- Private healthcare, discounted dental insurance and health care cashback scheme
- Opportunity to participate in the company share scheme
- Access to a range of retail discounts and saving
We create community and deliver change that transforms the future for everyone. With this in mind, we're committed to ensuring for our colleagues, candidates and communities, that all processes are equitable and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected.
If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we'll be happy to help.
London Facilities Manager (5 days onsite) employer: SThree Management Services
Contact Detail:
SThree Management Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land London Facilities Manager (5 days onsite)
✨Tip Number 1
Familiarise yourself with the specific facilities management practices and regulations in London. Understanding local compliance standards, especially around health and safety, will show your commitment to the role and help you stand out.
✨Tip Number 2
Network with current or former facilities managers in similar roles. They can provide insights into the day-to-day responsibilities and challenges, which can be invaluable during interviews.
✨Tip Number 3
Demonstrate your knowledge of ESG initiatives and how they apply to facilities management. Being able to discuss specific examples of sustainability practices you've implemented or supported can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with vendor management and budget oversight. Be ready to share specific examples of how you've successfully managed contracts and maintained cost efficiency in previous roles.
We think you need these skills to ace London Facilities Manager (5 days onsite)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities management, particularly focusing on your 3-5 years of experience and any specific qualifications like IOSH Managing Safety or IWFM membership.
Craft a Strong Cover Letter: In your cover letter, emphasise your skills in communication and organisation. Mention how your previous roles have prepared you for the responsibilities listed in the job description, such as managing contractors and ensuring health and safety compliance.
Showcase Relevant Skills: Highlight your advanced knowledge of Microsoft Office, especially Excel and PowerPoint, as well as your ability to manage budgets and vendor relationships. Use specific examples from your past work to demonstrate these skills.
Express Your Commitment to ESG: Since the role involves ESG initiatives, mention any relevant experience you have in sustainability practices or compliance reporting. This will show that you align with the company's values and goals.
How to prepare for a job interview at SThree Management Services
✨Know Your Facilities Management Basics
Make sure you brush up on your knowledge of both hard and soft facilities management. Be prepared to discuss your experience with maintenance, vendor relationships, and compliance, as these are crucial for the role.
✨Demonstrate Strong Communication Skills
As a Facilities Manager, you'll be the first point of contact for employees and visitors. Practice articulating your thoughts clearly and confidently, and think of examples where you've successfully communicated with various stakeholders.
✨Showcase Your Organisational Abilities
This role requires excellent organisational skills. Prepare to discuss how you've managed multiple tasks, such as overseeing contractors, maintaining stock, and ensuring health and safety compliance, all while keeping everything running smoothly.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to handle unexpected issues or emergencies in facilities management, and be ready to explain your thought process and actions.
