At a Glance
- Tasks: Provide administrative support for tenant management and office functions in a dynamic environment.
- Company: Join a leading research facility making a positive impact on society.
- Benefits: 30 days holiday, excellent pension scheme, and great learning opportunities.
- Other info: Flexible working options and a chance to work with world-class experts.
- Why this job: Be part of a team that supports innovative tech companies and fosters your growth.
- Qualifications: Proficient in MS Office 365, with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
Hours: Full Time (We understand the importance of work-life balance, and offer flexible working however this role requires 3 days per week working on site)
Contract Type: 12 Months-Fixed Term Maternity Cover
Location: Rutherford Appleton Laboratory Harwell, Oxfordshire OX11 0QX
Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.
Come and discover how much you can achieve when you’re surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity!
About the Role
We are looking for an Administrator to join our Business Incubation Support team. The Business Incubation team at RAL provide laboratory and office accommodation to an active and growing portfolio of over 130 technology tenant companies, predominately early-stage and start-up. Joining a small team within a larger department, you will provide administrative support for the tenant management of companies. You will undertake a range of duties including office functions such as processing invoicing, balancing finances and generating lease agreements from templates. You will also undertake tenant support functions such as processing site passes, managing meeting rooms and bookings and managing office inventory e.g. furniture. We are looking for someone with attention to detail as this role involves financial and contractual elements. There is an element of customer-facing activities, and no two days are the same, so we are looking for someone with flexibility in their approach to work. There is an opportunity to expand within the role by generating and producing reports and managing data.
Further responsibilities:
- Keeping tenant management databases up to date.
- Producing lease agreements and facility-use contracts from template agreements.
- Raising invoices monthly to all tenants/customers.
- Ensuring invoices have been paid monthly and following up any non-payments and reporting to manager.
- Meet and greet new tenants.
- Maintaining the Tenant Portal.
- Collaborate closely with Estates and issue work orders for building maintenance.
- Collaborate closely with IT departments to ensure tenant requirements are met.
- Undertake regular building checks & report potential problems.
- Assist Health and Safety officers on H&S tours.
- Attending meetings and providing paperwork when required.
- Supporting events.
Person Specification:
- Proficient in the use of MS Office 365, SharePoint, & data management in Excel spreadsheets.
- Basic understanding of finance.
- Excellent organisational and administration skills.
- Attention to detail and accuracy.
- The ability to work as part of a team, with willingness to support colleagues and share responsibilities as needed.
- Good verbal and written communication skills.
- Ability to operate efficiently in a changing environment and to be flexible.
- Ability to work on own initiative and skilled in time management.
Employee Benefits:
- 30 days holiday (in addition to 10.5 bank holidays and privilege days).
- An excellent defined salary pension scheme.
- Easily accessible public transport links/ free parking.
- Excellent learning and development opportunities.
- Cycle to work scheme.
Link to more benefits: https://stfccareers.co.uk/rewards-and-benefits/
Employment Eligibility:
Please note, this role is only open to sponsorship where the individual currently holds a Skilled Worker visa assigned under a certificate of sponsorship prior to 5 April 2024. If you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org.
Administrator in Harwell employer: STFC
At Rutherford Appleton Laboratory, we pride ourselves on being an exceptional employer that values work-life balance and offers flexible working arrangements. Our collaborative work culture fosters continuous learning and empowers employees to explore their curiosity while contributing to groundbreaking projects that make a positive impact on society. With generous benefits such as 30 days of holiday, a defined salary pension scheme, and excellent development opportunities, joining our Business Incubation Support team means becoming part of a dynamic environment where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Harwell
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Rutherford Appleton Laboratory on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Business Incubation Support team. Understand their role in supporting tech tenants and think of examples from your past that show how you can contribute to their mission.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your previous admin work, especially anything related to finance or tenant management. It’ll help you stand out as someone who pays attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at RAL.
We think you need these skills to ace Administrator in Harwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience with finance or tenant management. We want to see how you can fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your skills align with what we’re looking for. Don’t forget to mention your flexibility and ability to adapt in a changing environment.
Show Off Your Tech Skills:Since the role requires proficiency in MS Office 365 and data management, make sure to mention any relevant experience you have with these tools. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at STFC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with tasks like processing invoices, managing tenant databases, and supporting events. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Attention to Detail
Since this role involves financial and contractual elements, be prepared to discuss how you've successfully managed similar tasks in the past. Bring examples of your work that highlight your attention to detail, such as reports or documents you've created, to show you can handle the precision required.
✨Demonstrate Flexibility and Team Spirit
The job requires someone who can adapt to changing environments and work well within a team. Be ready to share experiences where you've had to be flexible or support colleagues. This will show that you're not just a lone wolf but a team player who can contribute positively to the Business Incubation Support team.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of tenants you'll be working with, or opportunities for growth within the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
