At a Glance
- Tasks: Support partners in Commercial Litigation with diary management, correspondence, and event coordination.
- Company: Dynamic law firm in London with a focus on collaboration and professional growth.
- Benefits: Competitive salary, professional development opportunities, and a supportive team environment.
- Other info: Ideal for those who thrive under pressure and enjoy a variety of tasks.
- Why this job: Join a vibrant team and make a real impact in a fast-paced legal setting.
- Qualifications: Previous legal secretarial/PA experience and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Our Commercial Litigation team in London are looking for an EA to provide a high level of assistance to the partners in Commercial Litigation and wider department.
Job responsibilities:
- Supporting the Commercial Litigation partners and wider team.
- Assisting EA for Heads of Commercial Litigation with coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops).
- Extensive diary management for nine partners – arranging meetings, interviews, some travel arrangements, BD/client entertainment, conference bookings, checking Outlook calendars, sending reminders regarding appointments, and assisting with preparation.
- Using own initiative to make appropriate decisions on behalf of others when required.
- Supporting partners responsible for managing paralegals with paralegal meetings and organisation of supervision.
- Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides and other documentation.
- Managing and maintaining professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required.
- Communicating with clients and others and responding to queries.
- Carrying out organisational and administrative tasks such as copying, proof-reading and extensive file management (hard copy and email).
- Accounting: processing payment of invoices, assisting with the billing process, handling expenses, preparing statements of account (including narratives), awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports.
- Maintaining client data and assisting with marketing activities.
- Undertaking a range of ad-hoc duties and projects as delegated from time to time.
Skills and Experience:
- Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure.
- Excellent communication and influencing skills.
- Excellent IT skills, including experience with spreadsheets and databases, and the ability to adapt to new technology and processes.
- Excellent written skills, including data analysis and report writing.
- Ability to demonstrate excellent judgement and discretion when handling confidential and commercially sensitive information.
- Extensive previous legal secretarial/PA experience within a law firm or other professional services organisation.
- Well organised, uses initiative, prioritises effectively, applies self, manages own workload and meets deadlines.
- Demonstrates excellent interpersonal skills (respectful, positive, articulate, professional and empathetic).
- Delivers helpful internal services with a proactive and “can do” approach, shows commercial awareness and represents the department/firm appropriately.
- Calm, articulate and able to share information and ideas.
- Aptitude to pick up new technology and software.
- Shows sound judgement and decision-making skills; acts within boundaries.
- Shows commitment, passion and enthusiasm.
- Is a respectful, reliable and supportive team player.
Executive Assistant employer: Stewarts
Join our dynamic Commercial Litigation team in London, where we prioritise a supportive and collaborative work culture that fosters professional growth. As an Executive Assistant, you'll benefit from extensive training opportunities, a vibrant social environment, and the chance to work closely with experienced partners, all while enjoying the perks of working in one of the world's leading legal hubs.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Stewarts, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Stewarts, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Stewarts and the specific role of Executive Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Stewarts’s culture!
How to prepare for a job interview at Stewarts
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Stewarts.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Stewarts.
