At a Glance
- Tasks: Support our Private Client team with essential admin tasks and enhance team efficiency.
- Company: Join Stevens & Bolton, a top-rated law firm known for its supportive culture.
- Benefits: Enjoy competitive salary, flexible benefits, and health insurance.
- Other info: Opportunities for career growth in a diverse and inclusive workplace.
- Why this job: Gain valuable experience in a dynamic environment while contributing to client success.
- Qualifications: Must be organised, detail-oriented, and eager to learn new technologies.
Join our friendly and supportive Private Client team as an Administrative Assistant. This is an exciting opportunity for a motivated and detail-focused individual to play a key role in supporting our secretaries and lawyers. You'll work closely with experienced professionals, develop valuable skills, and contribute to delivering an excellent service to our clients within a collaborative and welcoming environment.
Our Private Client team is made up of four partners, 19 lawyers/fee earners, and 3 secretaries and an administrative assistant. We specialise in delivering high-quality legal services. As an Admin Assistant, you’ll play a key role in supporting the team’s day-to-day operations and ensuring everything runs efficiently behind the scenes. You’ll be involved in a wide range of administrative tasks, including:
- Managing file systems: archiving, e-filing
- Scanning and photocopying confidential documents
- Assisting with file opening, including inputting party details and producing engagement letters
- Processing incoming and outgoing post, including collation of enclosures
- Booking couriers and handling document distribution
- Supporting billing processes: generating reports, billing guides, and tracking invoices
- Assisting with document archiving (e.g. Wills, Deeds)
- Learning and using internal systems such as iManage, 3E, Intapp, NBI, Nintex, and Kofax PDF
- Identifying opportunities to improve administrative processes and enhance the efficiency of team workflows
- Supporting the implementation and adoption of new technologies, systems and ways of working
- Using AI-powered and digital tools, where appropriate, to improve productivity, accuracy and service delivery
- Assisting with innovation and continuous improvement projects across the team and wider firm
- Demonstrating a positive and proactive approach to change, embracing new processes and technologies as they are introduced
- Contributing ideas and feedback to help drive operational excellence and improve the client and colleague experience
- Any other admin tasks that support the smooth running of the team
We’re looking for someone who is:
- Eager to learn and willing to take initiative
- Highly organised with excellent attention to detail
- Process-driven, with the ability to use AI/tech to improve procedures and be able to demonstrate an enthusiasm for innovation
- Confident using Microsoft Office, especially Excel (basic formulas, formatting, ribbon tools)
- A strong communicator with good interpersonal skills
- Reliable and self-motivated, with a flexible work ethic
- Comfortable working in a busy office environment and seeking out tasks to support the team
Qualifications & Experience:
- Min of Five GCSEs (or equivalent) A*-C, including Maths and English
- Some administrative experience (through work experience, apprenticeship, or placement)
- Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent English and grammar
- Ability to learn new systems and processes
- Experience of using AI tools in previous roles
Competitive base salary, Pensions Scheme (5% employer contribution), Private medical insurance, Permanent health insurance, Life assurance, Travel allowance or reimbursement of car parking expenses, Enhanced maternity/paternity pay, Cash back scheme, Comprehensive flexible benefits package including: Critical illness insurance, Buy/Sell holiday scheme, Dental insurance, Cycle to work schemes, Discounted gym memberships and shopping, Profit share and discretionary bonus schemes.
We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce. We are recognised as a top firm in The Times Best Law Firms 2025, shortlisted for “Law Firm of the Year: The Independents” at The Lawyer Awards 2025 and shortlisted for “Regional/Offshore Team of the Year” at the Legal Business Awards 2025.
We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work.
Admin Assistant - Private Client in Guildford employer: Stevens & Bolton
Stevens & Bolton is an exceptional employer, offering a supportive and collaborative work environment where employees are encouraged to grow and innovate. With a strong commitment to diversity and inclusion, competitive benefits, and opportunities for professional development, you will thrive as part of our Private Client team in a modern office that prioritises employee well-being. Join us to make a meaningful impact while enjoying a rewarding career in a top-rated law firm.
