At a Glance
- Tasks: Support our Private Client team with administrative tasks and enhance team efficiency.
- Company: Join a friendly and inclusive law firm dedicated to your growth.
- Benefits: Enjoy competitive perks like private medical insurance, gym discounts, and a pension scheme.
- Other info: Be part of a diverse team that values innovation and continuous improvement.
- Why this job: Gain valuable experience while working alongside experienced professionals in a collaborative environment.
- Qualifications: Eager learners with strong organisational skills and basic Microsoft Office knowledge are welcome.
The predicted salary is between 24000 - 28000 £ per year.
Join our friendly and supportive Private Client team as an Administrative Assistant. This is an exciting opportunity for a motivated and detail-focused individual to play a key role in supporting our secretaries and lawyers. You'll work closely with experienced professionals, develop valuable skills, and contribute to delivering an excellent service to our clients within a collaborative and welcoming environment.
About the Team
Our Private Client team is made up of four partners, 19 lawyers/fee earners, 3 secretaries and an administrative assistant. We specialise in delivering high-quality legal services. As an Admin Assistant, you’ll play a key role in supporting the team’s day-to-day operations and ensuring everything runs efficiently behind the scenes.
Responsibilities
- Managing file systems: archiving, e-filing
- Scanning and photocopying confidential documents
- Assisting with file opening, including inputting party details and producing engagement letters
- Processing incoming and outgoing post, including collation of enclosures
- Booking couriers and handling document distribution
- Supporting billing processes: generating reports, billing guides, and tracking invoices
- Assisting with document archiving (e.g., Wills, Deeds)
- Learning and using internal systems such as iManage, 3E, Intapp, NBI, Nintex, and Kofax PDF
- Identifying opportunities to improve administrative processes and enhance the efficiency of team workflows
- Supporting the implementation and adoption of new technologies, systems and ways of working
- Using AI-powered and digital tools, where appropriate, to improve productivity, accuracy and service delivery
- Assisting with innovation and continuous improvement projects across the team and wider firm
- Demonstrating a positive and proactive approach to change, embracing new processes and technologies as they are introduced
- Contributing ideas and feedback to help drive operational excellence and improve the client and colleague experience
- Any other admin tasks that support the smooth running of the team
Qualifications
- Eager to learn and willing to take initiative
- Highly organised with excellent attention to detail
- Process-driven, with the ability to use AI/tech to improve procedures and be able to demonstrate an enthusiasm for innovation
- Confident using Microsoft Office, especially Excel (basic formulas, formatting, ribbon tools)
- A strong communicator with good interpersonal skills
- Reliable and self-motivated, with a flexible work ethic
- Comfortable working in a busy office environment and seeking out tasks to support the team
Experience
- Min of Five GCSEs (or equivalent) A*-C, including Maths and English
- Some administrative experience (through work experience, apprenticeship, or placement)
- Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent English and grammar
- Ability to learn new systems and processes
- Experience of using AI tools in previous roles
Benefits
- Pensions Scheme (5% employer contribution)
- Private medical insurance
- Permanent health insurance
- Life assurance
- Receive either the sum of £750 per annum as a travel allowance or reimbursement of car parking expenses via a pay as you go card at a local car park (likely to be Farnham Road car park)
- Travel – option to apply for an interest free loan for a season ticket or parking permit
- Enhanced maternity/paternity pay (after sufficient service)
- Critical illness insurance
- Cycle to work schemes
- Give as you earn
- Discounted gym memberships and shopping
- Profit share and discretionary bonus schemes
About the firm
Stevens & Bolton – making a positive difference to your career. You’ll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment. We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.
Diversity & Inclusion
We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work. In 2020 we were shortlisted for “Best D&I Initiative” at The HR Awards and for “Best Talent and Inclusion Initiative” at The Lawyer Awards.
Admin Assistant – Private Client in Guildford employer: Stevens & Bolton LLP
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