At a Glance
- Tasks: Manage football administration and support match day operations for the club.
- Company: Join Stevenage Football Club, a vibrant community-focused sports organisation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Evening and weekend work around matches; great for passionate sports enthusiasts.
- Why this job: Be at the heart of football, making a real impact on players and the team.
- Qualifications: Experience in football administration and strong organisational skills required.
The predicted salary is between 36000 - 60000 € per year.
Job Title
Club Secretary
Department
Club - Reports to Chief Executive Officer
Key Contacts Internal
Director of Football, First Team Management, Academy Manager, Media Manager, Safety Officer.
Key Contacts External
The Football League, The FA, The PFA, Club Travel Provider and club partners.
Location / Requirements
Based at Stevenage Football Club Offices located at The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH, with regular duties at the Clubs First Team Training Ground and Academy both located within 2 miles of the stadium. Due to the nature of the post, evening and weekend work will be required based around the Club’s home First Team fixtures.
Hours/ Remuneration
40 hours - Remuneration commensurate with skills and experience.
Job Purpose
To oversee and carry out the football administration duties of the football club, primarily focusing on the first team, as well as where required assisting with the day to day and match day operations, ensuring policies and procedures are implemented in line with best practice.
Duties and Responsibilities: Football Administration
To facilitate and deliver the registration and re-engagement of all First Team players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.
Responsible for ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
Co-ordination and maintenance of player and first team staff disciplinary matters and records, including where necessary preparation of appeals to The Football Association.
Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
Management of The FA Whereabouts system and implementation of all relevant anti-doping procedures and regulations.
Liaison with all football bodies, i.e day to day contact with The Football Association, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.
Organise and attend all away travel, hotel accommodation for all away fixtures for the first team, football management and Directors.
To manage the scheduling of all First Team competitive & non- competitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required.
Resumes the role of Designated Safeguarding Officer for the Club, leading policy development and implementation, to ensure a safe environment within the Club for children and vulnerable adults.
Management of the First Team payroll alongside the Finance department, including bonuses and the recording of effective contract changes and triggers.
Attendance at all first team home and away matches and liaison with away clubs for home and away matches.
Responsible for all incoming and outgoing scout requests.
Sourcing and liaison of host families, ensuring safe environments are provided for all hosted players.
To lead the operations of all match days at the stadium including external hires, working in partnership with the Safety Officer to ensure stewards, medical staff and match day staff and volunteers are organised.
To lead on the implementation of relevant Health & Safety policies and regulations.
To oversee the implementation of all COVID policies and protocols, as well as relevant testing requirements (if required)
Other duties outside of this specification as directed by the Director of Football & Chief Executive Officer.
Personal Specification: Club Secretary
Qualifications
Essential
1 - Valid full (UK) Driver’s Licence
2 - Advanced DBS Disclosure
Desirable
3 - Emergency First Aid Certificate
4 – Sports Based Degree or Other/Relevant
Skills, Knowledge & Experience
4 - IT skills to include the ability to use Microsoft Office (Excel, Word and Outlook)
5 - Previous experience of football administration
6– Knowledge and experience of policy
development and implementation
7 – Experience of working in a professional sports club
8- Experience of complying with EFL operational
Requirements
9- Strong organisational and administrative skills
10 - Excellent communication skills
11 - Accurate timekeeping skills
Attitude/Behaviours
12 - Takes responsibility for ensuring a high quality
of work
13 - A genuine team player who will support and motivate other members of the team
14 – An adaptive individual who can cope well in high pressure situations
15 – A proven ability to multitask and manage
multiple projects
Personal Qualities
16 - Hardworking and enthusiastic
17 - Meticulous attention to detail
18- Understands the importance of confidentiality and integrity at all times
19 - Loyal and committed
20 – Seeks to learn and develop daily
Application Instructions
Interested applicants should write to or email to the Club outlining their suitability for the role in the form of a Cover Letter and submit a copy of their C.V.
Application Postal Address: FAO Mike Pink, Stevenage Football Club, The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH
Email Applications to: vacancies@stevenagefc.com
Application Deadline
TBC
Interview Date
TBC
Role Start Date
November 2025 subject to notice periods.
Employability Statement
Stevenage Football Club is committed to being an equal opportunities provider and welcomes applicants from all members of the community. Should you require assistance with your application please contact the Club in advance of your submission.
Equal Opportunities Statement
Stevenage Football Club is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Club Secretary in Stevenage employer: Stevenage Football Club
Stevenage Football Club is an exceptional employer, offering a dynamic work environment at The Lamex Stadium, where passion for football meets professional growth. With a commitment to inclusivity and equal opportunities, employees benefit from a supportive culture that encourages development and teamwork, alongside the excitement of being part of match day operations and player management. The club values hard work and dedication, making it a rewarding place for those looking to make a meaningful impact in the world of sports administration.
StudySmarter Expert Advice🤫
We think this is how you could land Club Secretary in Stevenage
✨Tip Number 1
Network like a pro! Get in touch with people in the football industry, attend events, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the club and its operations. Show that you understand their values and how you can contribute to the team. Tailor your answers to reflect the specific needs of the Club Secretary role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience in football administration and how it aligns with the responsibilities of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Stevenage Football Club family.
We think you need these skills to ace Club Secretary in Stevenage
Some tips for your application 🫡
Craft a Standout Cover Letter:Your cover letter is your chance to shine! Make sure to highlight your relevant experience in football administration and how it aligns with the role of Club Secretary. Keep it concise but impactful, showing us why you're the perfect fit.
Tailor Your CV:Don’t just send a generic CV! Tailor it to showcase your skills and experiences that are most relevant to the job description. We want to see your organisational skills and any previous experience in a professional sports club front and centre.
Show Off Your Communication Skills:As a Club Secretary, communication is key! Use your application to demonstrate your excellent communication skills. Whether it's through your writing style or how you present your experiences, make sure we can see that you can convey information clearly and effectively.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and allows you to keep track of your application status. Plus, it shows us you’re tech-savvy!
How to prepare for a job interview at Stevenage Football Club
✨Know Your Football Regulations
Make sure you brush up on the key regulations and compliance requirements of football administration. Familiarise yourself with the EFL, FA, and PFA rules, as well as the processes for player registration and contracts. This knowledge will show your commitment and understanding of the role.
✨Showcase Your Organisational Skills
As a Club Secretary, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various projects or events. Highlight your ability to stay organised under pressure, especially during match days or when coordinating travel arrangements.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively liaised with different stakeholders in previous roles, whether they were players, management, or external bodies.
✨Demonstrate Your Team Spirit
Being a team player is crucial in a club environment. Think of instances where you've supported colleagues or contributed to a team goal. During the interview, express your enthusiasm for working collaboratively and how you can motivate others within the club.
