At a Glance
- Tasks: Manage football administration and support match day operations for the club.
- Company: Join Stevenage Football Club, a vibrant community-focused sports organisation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Evening and weekend work essential; great chance to develop in a professional sports setting.
- Why this job: Be at the heart of football operations and make a real impact on the team.
- Qualifications: Experience in football administration and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
Job Title
Club Secretary
Department
Club - Reports to Chief Executive Officer
Key Contacts Internal
Director of Football, First Team Management, Academy Manager, Media Manager, Safety Officer.
Key Contacts External
The Football League, The FA, The PFA, Club Travel Provider and club partners.
Location / Requirements
Based at Stevenage Football Club Offices located at The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH, with regular duties at the Clubs First Team Training Ground and Academy both located within 2 miles of the stadium. Due to the nature of the post, evening and weekend work will be required based around the Club’s home First Team fixtures.
Hours/ Remuneration
40 hours - Remuneration commensurate with skills and experience.
Job Purpose
To oversee and carry out the football administration duties of the football club, primarily focusing on the first team, as well as where required assisting with the day to day and match day operations, ensuring policies and procedures are implemented in line with best practice.
Duties and Responsibilities: Football Administration
To facilitate and deliver the registration and re-engagement of all First Team players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.
Responsible for ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
Co-ordination and maintenance of player and first team staff disciplinary matters and records, including where necessary preparation of appeals to The Football Association.
Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
Management of The FA Whereabouts system and implementation of all relevant anti-doping procedures and regulations.
Liaison with all football bodies, i.e day to day contact with The Football Association, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.
Organise and attend all away travel, hotel accommodation for all away fixtures for the first team, football management and Directors.
To manage the scheduling of all First Team competitive & non- competitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required.
Resumes the role of Designated Safeguarding Officer for the Club, leading policy development and implementation, to ensure a safe environment within the Club for children and vulnerable adults.
Management of the First Team payroll alongside the Finance department, including bonuses and the recording of effective contract changes and triggers.
Attendance at all first team home and away matches and liaison with away clubs for home and away matches.
Responsible for all incoming and outgoing scout requests.
Sourcing and liaison of host families, ensuring safe environments are provided for all hosted players.
To lead the operations of all match days at the stadium including external hires, working in partnership with the Safety Officer to ensure stewards, medical staff and match day staff and volunteers are organised.
To lead on the implementation of relevant Health & Safety policies and regulations.
To oversee the implementation of all COVID policies and protocols, as well as relevant testing requirements (if required)
Other duties outside of this specification as directed by the Director of Football & Chief Executive Officer.
Personal Specification: Club Secretary
Qualifications
Essential
1 - Valid full (UK) Driver’s Licence
2 - Advanced DBS Disclosure
Desirable
3 - Emergency First Aid Certificate
4 – Sports Based Degree or Other/Relevant
Skills, Knowledge & Experience
4 - IT skills to include the ability to use Microsoft Office (Excel, Word and Outlook)
5 - Previous experience of football administration
6– Knowledge and experience of policy
development and implementation
7 – Experience of working in a professional sports club
8- Experience of complying with EFL operational
Requirements
9- Strong organisational and administrative skills
10 - Excellent communication skills
11 - Accurate timekeeping skills
Attitude/Behaviours
12 - Takes responsibility for ensuring a high quality
of work
13 - A genuine team player who will support and motivate other members of the team
14 – An adaptive individual who can cope well in high pressure situations
15 – A proven ability to multitask and manage
multiple projects
Personal Qualities
16 - Hardworking and enthusiastic
17 - Meticulous attention to detail
18- Understands the importance of confidentiality and integrity at all times
19 - Loyal and committed
20 – Seeks to learn and develop daily
Application Instructions
Interested applicants should write to or email to the Club outlining their suitability for the role in the form of a Cover Letter and submit a copy of their C.V.
Application Postal Address: FAO Mike Pink, Stevenage Football Club, The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH
Email Applications to: vacancies@stevenagefc.com
Application Deadline
TBC
Interview Date
TBC
Role Start Date
November 2025 subject to notice periods.
Employability Statement
Stevenage Football Club is committed to being an equal opportunities provider and welcomes applicants from all members of the community. Should you require assistance with your application please contact the Club in advance of your submission.
Equal Opportunities Statement
Stevenage Football Club is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Club Secretary in Bradford employer: Stevenage Football Club
Stevenage Football Club is an exceptional employer, offering a dynamic work environment at The Lamex Stadium, where passion for football meets professional growth. With a commitment to inclusivity and equal opportunities, employees benefit from a supportive culture that encourages development and teamwork, alongside the excitement of being part of match day operations and engaging with various football authorities.
StudySmarter Expert Advice🤫
We think this is how you could land Club Secretary in Bradford
✨Get Involved in Local Sports Communities
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We think you need these skills to ace Club Secretary in Bradford
Some tips for your application 🫡
Show Off Your Passion for Sports:In your cover letter, let your enthusiasm for sports and recreation shine through! We want to see your genuine interest in the industry and how it's shaped your career choices. Sharing specific experiences, like managing a team or organising an event, can really make you stand out.
Highlight Relevant Experience:When crafting your CV, focus on any relevant internships, volunteer work, or part-time jobs related to sports and recreation management. Make sure to quantify your achievements – did you increase team participation by a certain percentage or successfully lead a project? Numbers speak volumes!
Tailor Your CV for Sports Management:Use a CV format that emphasises your skills in leadership, teamwork, and event coordination. Don’t forget to include specific training or certifications that relate to sports management, as these can set you apart from other applicants. We love seeing candidates with relevant qualifications!
Express Your Long-Term Goals:In your application, we want to see your career aspirations in sports management. Don’t hesitate to include how you envision your future in this industry and how joining Stevenage Football Club aligns with those goals. We’re looking for candidates who are not just a perfect fit for the role but are also excited about growing with us!
How to prepare for a job interview at Stevenage Football Club
✨Highlight Your Passion for Sports
When chatting with Stevenage Football Club, make sure to express your genuine love for sports and recreation. Share experiences that showcase your passion, whether it's managing a local sports team, organising events, or simply being an active participant in various activities. This helps them see you're not just a fit on paper, but also someone who truly cares about the field.
✨Showcase Your Management Skills
This role is all about managing resources and people, so be ready to discuss your leadership and organisational skills. Prepare some examples from your past experiences where you've successfully led a team or managed a project, particularly in a sports or recreation setting. Use the STAR (Situation, Task, Action, Result) technique to make your answers concise and impactful.
✨Be Prepared for Scenario-Based Questions
Expect case studies or scenario-based questions that assess your problem-solving and decision-making skills. You might be asked how you would handle a tricky situation, such as resolving a conflict between team members or managing a crisis during a major event. Think through these scenarios and practice how you’d articulate your thought process and solutions.
✨Demonstrate Enthusiasm for Team Collaboration
In the sports and recreation management field, teamwork is essential. During the interview, be prepared to discuss how you work within a team and foster a collaborative environment. Share success stories where teamwork led to a positive outcome, emphasising how you built relationships and encouraged participation among team members to achieve a common goal.
