Executive Assistant in London

When you choose to work with us, you will find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data-driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

Position Overview

Provide Executive Assistant support to the SRE EMEA Partners, Managing Directors and Principals. Maintain comprehensive knowledge of SRE administration and operational areas to ensure smooth collaboration within the London administrative team.

Essential Job Functions

• Executive Assistant Support for Senior Team members assigned
• Travel: Proactively anticipate and support the travel needs of those under your responsibility. This will include researching and presenting the best travel options, ensuring all required visas for travel are secured and all passports are valid, liaising with the company travel agent to ensure the agreed travel has been booked and confirmed.
• Expenses: Proactively support the senior team with their expenses. This includes noting when expenses are due, collecting all required physical receipts/business codes for the team expenses and entering these into Concur for those under your responsibility. Manage the full expense process until payment/completion and ensure they are refunded fully and correctly.
• Diary Management: Looking ahead and managing conflicts, scheduling conference calls/in-person meetings for those under your responsibility. This includes anticipating priorities and querying/flagging required items to the senior team as needed. Confirm approval for external meetings when requested with those under your responsibility before scheduling them.
• Conferences: Proactively managing the needs of those under your responsibility. This involves regular catch-ups and attending SRE calls to identify upcoming conferences. Reach out to your senior team to determine who needs to attend, confirm availability, register attendees, share full agendas in advance, and arrange required travel.
• Manage the Teams Weekly Calls, agendas, and associated work.
• Schedule regular meetings with those under your responsibility (weekly at a minimum) to update on agendas, expectations on a one-to-one basis, at certain times; this may need to be more frequent.
• Managing deadlines — important when materials need to be shared/updated prior to a meeting or event.
• Collecting meeting materials — during and after meetings/events, updating as required and recirculating.
• Securing appropriate conference rooms/lines and ensuring invites are sent to the appropriate people and confirmed in advance.
• Ad hoc support — availability to react to unexpected situations that arise for those under your responsibility.
• Full support in organising London Real Estate Team events and off-sites.
• Work with Shared Services Admin team to ensure a smooth and corporate front-of-house experience. This includes greeting and guiding to meeting rooms, managing Audio/Video conferencing, coordinating catering, handling printing/binding/downloading of presentations for client meetings, providing general administrative assistance, and full support for hosting visiting clients when the assigned team admin is unavailable.

Required Knowledge, Skills, and Abilities

• Demonstrates flexibility to adapt to last-minute changes.
• Highly organised, approachable, and an articulate communicator.
• Confident communication skills with all levels of management, clients, and guests.
• Outgoing team player, eager to organize and participate in SRE team events.
• Ability to multi-task and prioritise projects.
• Must be familiar with Outlook and Microsoft Applications (Word, PowerPoint, Excel).

Other Attributes

• Willingness to work a flexible schedule; including five days of in-office presence, with occasional flexibility to work from home on Fridays.
• High level of confidentiality.
• Commitment to learning.

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organisational community features multiple Employment Resource Groups as well as mentorship programmes to enhance the employee experience for all.