At a Glance
- Tasks: Support the Business Development team with essential administrative tasks in a fast-paced environment.
- Company: Join StepStone Group, a global leader in private markets investment solutions.
- Benefits: Enjoy a discretionary bonus, mentorship programs, and a supportive work culture.
- Other info: Embrace a collaborative environment that values diversity and empowers employees.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: 3-5 years of experience preferred; strong communication and multitasking skills required.
The predicted salary is between 24000 - 28000 £ per year.
We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
Position Overview
The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs.
Responsibilities
- Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication.
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
- Track Executives' meetings, as well as necessary follow-ups.
- Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals.
- Support activities related to roadshows, events and AGMs, including coordination and logistical support.
- Prepare expense reports in a timely manner ensuring accuracy and submitting in accordance with Firm policy.
- Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately.
- Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving.
- Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed.
- Act in a discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences.
- Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).
Requirements
- A minimum of 3 -5 years' professional experience; college degree preferred.
- Ability to manage highly sensitive, confidential information with complete discretion.
- Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
- Strong attention to detail.
- Excellent verbal and written communication skills; presents ideas clearly and communicates openly and effectively with the team.
- Ability to work collaboratively as part of a team.
- Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.
Benefits
Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure.
Administrative Assistant employer: StepStone Group
StepStone Group is an exceptional employer that prioritises the growth and well-being of its employees, offering a dynamic work environment in the heart of the financial sector. With a strong emphasis on collaboration, mentorship, and inclusivity, employees are encouraged to develop their skills and contribute to meaningful projects while enjoying competitive benefits, including discretionary bonuses. The company's commitment to fostering a supportive culture ensures that every team member feels valued and empowered to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like StepStone Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to StepStone Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on StepStone Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at StepStone Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with StepStone Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at StepStone Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former StepStone Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
