Billing Assistant - 12 Month FTC

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect:

• A competitive salary and a host of family friendly policies
• Life assurance, private health and dental care for you and your family
• A range of flexible benefits including gym discount and retail vouchers
• Tech, cycle and electric car schemes
• The opportunity to support the firm's charity through volunteering leave
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.

Team Structure

The London accounts team currently comprises of 40 employees and is headed up by Simon Griffith, the Director of Accounts, who reports into Hamedeh Ghobadian, the Chief Finance Officer. The team is made up of several discrete sections: management accounts; purchase ledger; partnership accounting; credit control; cashiering and billing.

Main Responsibilities

• Preparation and processing of the firm's invoices and credit notes in line with the firm's policies.
• Dealing with fee earner and secretary queries on billing related matters including time transfers, fee allocations and write offs.
• Assisting with the maintenance of the client & matter database
• Ensuring the correct fee rates are in place
• Assisting with chasing missing timesheets
• Potentially assisting with clients requiring e-billing but not essential
• Ad hoc duties as required

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

Attributes/Skills Required

• Aderant knowledge would be advantageous but not essential.
• Highly visible with a flexible, positive approach and proactive manner.
• Previous legal finance experience necessary.
• Intermediate Excel knowledge required.
• Ability to prioritise and manage workload.
• Good attention to detail.
• A team player with a flexible and willing attitude.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

About the Firm

With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service. Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects. We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world. We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our Values

• Individuality - We encourage creativity and develop talent.
• Commitment - To be the best and deliver the highest standard.
• Teamwork - We work together to build close, long-term relationships.
• Straight talking - We say what we mean and do what we say.

Our Vision into 2026

To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships. This version is about who we want to be, as well as who we are. It is as much about our values as about our character - the attributes we want to see from all of our people. That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams. A key part of the 2026 strategy is to focus on five core sectors: energy transition; life sciences and healthcare; private capital and funds; technology; transportation and trade. These have been identified as crucial in the drive for accelerated profitable growth.