At a Glance
- Tasks: Support the CEO with admin tasks and coordinate exciting events.
- Company: Join a leading global private bank for high-net-worth families.
- Benefits: Gain valuable experience in a prestigious environment with potential career growth.
- Other info: Fast-paced role ideal for detail-oriented individuals ready to make an impact.
- Why this job: Be the key player in managing high-profile events and executive support.
- Qualifications: Previous EA experience, strong MS Office skills, and excellent communication.
The predicted salary is between 40000 - 50000 € per year.
Our client is a leading global private bank for HNW and UHNW families. They are hiring a 12 month FTC Executive Assistant to provide full administrative support to the CEO of the UK business, act as ‘gatekeeper’ including complex calendar management and prioritisation, proactively manage the CEO's in-box, filter/prioritise all calls, coordinate travel arrangements, handle confidential information, interact with clients and business partners, manage expenses, and undertake event co-ordination tasks from planning to execution.
Responsibilities include:
- Identifying suitable venues
- Visiting sites
- Handling invitations and managing RSVPs
- Attending prep calls with stakeholders
- Overseeing venue set-up and final preparations
- Managing operational logistics on-site including guest registration and overall attendee experience
The successful candidate will be immediately available and possess previous EA experience, ideally gained in private banking or the broader financial services industry. They should have advanced knowledge of MS Office, the ability to prioritise and multi-task under pressure, excellent verbal and written communication skills, good initiative, and be conscientious, detail-orientated, and well organised. Some previous exposure to event co-ordination is desirable.
12 month FTC Executive Assistant/Events Co-ordinator – Leading Global Private Bank employer: Stephen Bell Associates
As a leading global private bank, we pride ourselves on fostering a dynamic and inclusive work environment that values collaboration and innovation. Our employees benefit from comprehensive professional development opportunities, competitive remuneration, and a supportive culture that encourages work-life balance. Located in a vibrant city, our team enjoys access to a range of amenities and networking opportunities, making it an ideal place for those seeking a meaningful career in the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land 12 month FTC Executive Assistant/Events Co-ordinator – Leading Global Private Bank
✨Tip Number 1
Network like a pro! Reach out to your connections in the private banking sector and let them know you're on the lookout for opportunities. A personal recommendation can go a long way in landing that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the bank's culture and values. We want you to show how your skills align with their mission, especially in managing complex calendars and handling confidential information.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to interact with high-net-worth clients and business partners. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace 12 month FTC Executive Assistant/Events Co-ordinator – Leading Global Private Bank
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your previous EA experience, especially in private banking or financial services, and showcase your skills in calendar management and communication.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your event coordination experience and how you can manage logistics like a pro.
Showcase Your Skills:Don’t forget to emphasise your advanced MS Office skills and your ability to multi-task under pressure. We want to see how you can handle the demands of supporting a CEO while managing events seamlessly.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Stephen Bell Associates
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of an Executive Assistant and Events Coordinator. Familiarise yourself with the specific tasks mentioned in the job description, like calendar management and event logistics, so you can confidently discuss how your experience aligns with these needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks under pressure. Think of situations where you successfully prioritised competing demands or coordinated complex events, as this will demonstrate your capability to handle the fast-paced environment of a leading global private bank.
✨Brush Up on MS Office
Since advanced knowledge of MS Office is crucial for this role, make sure you're comfortable discussing your proficiency with tools like Excel, Word, and PowerPoint. You might even want to mention specific projects where you used these applications effectively to support your previous employers.
✨Prepare for Client Interaction Scenarios
Given the importance of interacting with clients and business partners, think about how you would handle various scenarios. Be ready to discuss your communication style and provide examples of how you've built relationships in past roles, especially in high-stakes environments like private banking.
