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- Tasks: Support the STEP Programme with administration, communication, and event coordination.
- Company: Join a dynamic team focused on equality, diversity, and inclusion in a supportive environment.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant workplace culture.
- Why this job: Be the first point of contact and play a key role in enhancing programme operations.
- Qualifications: GCSE grade C or above in English and Maths; strong admin skills required.
- Other info: We encourage applications from under-represented groups and offer support for accessibility needs.
The predicted salary is between 28800 - 43200 £ per year.
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We are seeking a dynamic Business Administrator to provide professional and focused Programme Administration support to the STEP Programme.Reporting to the Facilities & Business Support Manager, this role is crucial in ensuring smooth operations and effective communication.
Key Responsibilities:
- Reception Duties:First point of contact for visitors, managing site access, appointments, and maintaining the reception area.
- Diary Management:Organise executive diaries, meetings, and events.
- Internal Communications:Ensure clear and accurate communication, prepare agendas, support meeting minutes, and coordinate Programme events and briefings.
- Induction & Site-Access:Deliver inductions, coordinate site access for new starters and visitors.
- Data Management:Maintain accurate records, adapt to new systems, and manage programme information and correspondence with confidentiality and discretion.
- Purchasing:Manage purchases, organise travel, and conference registrations for the whole STEP Programme.
- Recruitment Administration:Support recruitment processes, schedule interviews, and plan campaigns.
- Collaboration:Work in partnership with the Internal Communications team and update the STEP SharePoint with useful resources.
- To actively support the STEP culture and equality and diversity
Job Description
The Role
We are seeking a dynamic Business Administrator to provide professional and focused Programme Administration support to the STEP Programme.Reporting to the Facilities & Business Support Manager, this role is crucial in ensuring smooth operations and effective communication.
Key Responsibilities:
- Reception Duties:First point of contact for visitors, managing site access, appointments, and maintaining the reception area.
- Diary Management:Organise executive diaries, meetings, and events.
- Internal Communications:Ensure clear and accurate communication, prepare agendas, support meeting minutes, and coordinate Programme events and briefings.
- Induction & Site-Access:Deliver inductions, coordinate site access for new starters and visitors.
- Data Management:Maintain accurate records, adapt to new systems, and manage programme information and correspondence with confidentiality and discretion.
- Purchasing:Manage purchases, organise travel, and conference registrations for the whole STEP Programme.
- Recruitment Administration:Support recruitment processes, schedule interviews, and plan campaigns.
- Collaboration:Work in partnership with the Internal Communications team and update the STEP SharePoint with useful resources.
- To actively support the STEP culture and equality and diversity
Qualifications
Essential Requirements:
- GCSE grade C and above, or equivalent, in English Language and Mathematics.
- Demonstrable administrative experience
- Excellent interpersonal and communication skills
- Discreet and professional approach
- Proven ability to cope with multiple tasks and prioritise appropriately
- Excellent IT literacy and competency with Microsoft Office software
- Proven ability to cope with multiple tasks and prioritise appropriately
Additional Information
We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our \’Equality, Diversity and Inclusion\’ (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.
UKIFS is committed to being accessible. Please email[emailprotected] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.
For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicantsIf your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications. We may consider your application for future positions or similar positions within the organisation.
We have a number of exceptional opportunities available at the moment, to view them all please visitCareers – STEP.
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Business Administrator employer: Step
Contact Detail:
Step Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Familiarise yourself with the STEP Programme and its objectives. Understanding the programme's goals will help you demonstrate your enthusiasm and alignment with their mission during any discussions.
✨Tip Number 2
Brush up on your diary management and communication skills. Since this role involves organising meetings and ensuring clear communication, being able to showcase your experience in these areas can set you apart.
✨Tip Number 3
Network with current or former employees of the STEP Programme. They can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for interviews.
✨Tip Number 4
Prepare examples of how you've handled multiple tasks and prioritised effectively in previous roles. This is a key requirement for the Business Administrator position, and having specific examples ready will help you demonstrate your capabilities.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the responsibilities of a Business Administrator. Emphasise your ability to manage multiple tasks, diary management, and communication skills.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Use examples from your past experiences to demonstrate how you can contribute to the STEP Programme.
Highlight Relevant Qualifications: Clearly state your qualifications, especially your GCSEs in English Language and Mathematics. If you have any additional certifications or training related to administration or IT, be sure to include those as well.
Showcase Your Interpersonal Skills: Since the role requires excellent interpersonal and communication skills, provide examples of how you've successfully interacted with colleagues or clients in previous roles. This could be through managing reception duties or coordinating events.
How to prepare for a job interview at Step
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you successfully managed multiple tasks, organised events, or maintained accurate records, as these are crucial for the Business Administrator role.
✨Demonstrate Communication Proficiency
Since effective communication is key in this position, practice articulating your thoughts clearly. Be ready to explain how you've handled internal communications, prepared meeting agendas, or supported team briefings in past roles.
✨Familiarise Yourself with Microsoft Office
As excellent IT literacy is essential, ensure you're comfortable using Microsoft Office software. Brush up on your skills in Word, Excel, and PowerPoint, and be ready to discuss how you've used these tools in your previous jobs.
✨Emphasise Your Discretion and Professionalism
This role requires a discreet and professional approach, especially when handling sensitive information. Prepare examples that demonstrate your ability to maintain confidentiality and manage sensitive correspondence effectively.
