Facilities & Business Support Coordinator - UKIFS in Abingdon

Join to apply for the Facilities & Business Support Coordinator role at STEP Fusion. The UK Government has established UK Industrial Fusion Solutions (UKIFS) Ltd, a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKIFS is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype. Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid‑century. The UK, led by UKIFS, aims for a prototype fusion plant, targeting first operations around 2040.

Benefits:

• Outstanding defined benefit pension scheme.
• Corporate bonus scheme up to 7% and a relocation allowance (if eligible).
• Flexible working options including family friendly policies.
• Employee Assistance Programme and trained Mental Health First Aiders.
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
• A vibrant culture committed to being fully inclusive.

Salary: £32,577 + excellent benefits including outstanding pension. This position is to be based at Culham, Oxfordshire and onsite working is expected for 3 days each week. The closing date for this advert is set for the 27th of January 2026 and we are looking at the 11th of February for formal interviews, onsite in Culham.

Job Description:

This is a varied and dynamic position where you will act as a central point of coordination for the STEP Programme. Your responsibilities will include:

• Providing high-quality administrative and secretarial support to the STEP Programme Manager and Senior Leadership Team, aligned with the business calendar.
• Managing programme information and correspondence with discretion and confidentiality.
• Coordinating induction and orientation for new starters, ensuring a seamless onboarding experience.
• Working closely with the Internal Communications team to organise programme events and briefings.
• Collaborating with colleagues to maintain and update the STEP HIVE SharePoint with useful resources.
• Acting as an Inclusion Ambassador and Culture Champion, representing the wider STEP community.

Key Accountabilities:

• Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
• Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
• Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
• Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control.
• Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
• Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.

What We’re Looking For:

• Strong organisational and communication skills, with the ability to manage multiple priorities.
• A proactive approach and attention to detail.
• Experience in administration within a complex organisation is desirable.
• Ability to work collaboratively and champion inclusion and culture within the team.

Qualifications:

• Essential: GCSE grade C and above, or equivalent in English Language and Mathematics.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise appropriately.
• Excellent IT literacy and competency with Microsoft Office software.

Additional Information:

• Professional Development and Collaboration: Active engagement with APM and other relevant external bodies as part of continuous development.
• Support the wider STEP PPM community via active contributions at STEP meetings and events.
• We welcome applications from under‑represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities.
• Our Executive team actively promotes EDI and takes steps to increase diversity within our organisation.
• This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions.

Behaviours:

• We champion safety.
• We all matter.
• We act as one.
• We embrace change.
• We are pioneering.
• We deliver.