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- Tasks: Support the Senior Director with scheduling, travel arrangements, and project-related tasks.
- Company: Join a dynamic team committed to equality and excellence in recruitment.
- Benefits: Enjoy a competitive salary and the chance to work in a vibrant, multicultural environment.
- Why this job: Gain valuable experience while working closely with senior management in a fast-paced setting.
- Qualifications: A degree and 5 years of experience supporting executives are required.
- Other info: This is a temporary role for 6 months, perfect for those seeking impactful work.
The predicted salary is between 35000 - 50000 £ per year.
Job Title: Executive Assistant
Location: London SW1Y 5HX
Contract Type: Temporary – 6 months
Annual Gross Salary: £43,658
Reports To: Senior Director
Job Purpose:
The Executive Assistant will provide high-level operational and administrative support to the Senior Director. This includes managing the daily activities of the office, preparing documentation, coordinating travel, arranging meetings and events, and supporting project-related work. The role requires a proactive individual with strong organizational and communication skills, able to handle sensitive information with discretion.
Key Responsibilities:
Support for Senior Director:
- Manage the Senior Director’s diary, scheduling meetings, events, and virtual sessions.
- Prepare meeting briefs, coordinate logistics, and ensure timely follow-ups on actions.
- Draft and finalize internal and external correspondence on behalf of the Senior Director.
- Coordinate travel arrangements, including booking flights, visas, accommodation, and transportation, as well as preparing travel expense claims and reports.
Office Management:
- Provide administrative and logistical support for internal and external meetings and conferences.
- Manage office budgets, expenses, and financial approvals.
- Maintain records, databases, and key contacts for the Senior Director’s office.
- Ensure all documentation, records, and approvals follow organizational policies.
Compliance and Risk Management:
- Act as a point of contact for procurement and travel processes, ensuring adherence to policies.
- Coordinate and update the division’s risk register as part of the project management cycle.
Project and Programme Support:
- Conduct research and gather information for briefings and reports.
- Support project initiation, budget preparation, and monitoring and evaluation (M&E) tasks.
- Assist with ad-hoc initiatives and ensure the Senior Director is updated on progress.
Person Specification:
- A degree in a relevant field (Master’s preferred).
- At least 5 years of experience supporting senior management or executive-level staff.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent written and oral communication skills, with diplomacy and discretion.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and digital tools.
- Ability to work in a fast-paced, multicultural environment.
Step Ahead is acting as an Employment Agency Step Ahead is committed to preventing discrimination in its recruitment practices by stimulating genuine equality of opportunity. This means that everyone is treated solely on the basis of competence and merit, regardless of age, gender, marital status, sexuality, ethnicity, racial, religious or disability considerations, and we welcome applications.
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Executive Assistant to Senior Director employer: Step Ahead Recruitment Ltd.
Contact Detail:
Step Ahead Recruitment Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Senior Director
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the Senior Director's background and current projects. Understanding their priorities and challenges can give you an edge during interviews, allowing you to tailor your responses and show how you can directly support their goals.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare better for potential interview questions.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlighting your organisational skills and ability to prioritise will resonate well with the requirements of this role.
We think you need these skills to ace Executive Assistant to Senior Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, experience in managing diaries, and any previous support to senior management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the perfect fit for this position. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any digital tools you are familiar with. Also, mention your ability to handle sensitive information with discretion, as this is crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at Step Ahead Recruitment Ltd.
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and travel coordination, so you can discuss how your experience aligns with these requirements.
✨Demonstrate Organisational Skills
Prepare examples that showcase your organisational abilities. Be ready to discuss how you've managed multiple priorities in the past, especially in fast-paced environments, as this role demands strong time management skills.
✨Showcase Communication Proficiency
Since excellent written and oral communication skills are crucial for this position, prepare to demonstrate your ability to draft correspondence and communicate effectively. You might even want to bring a sample of your writing or a brief you’ve prepared in the past.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and discretion. Think about situations where you had to handle sensitive information or manage conflicts, and be prepared to explain how you approached those challenges.
