Company Description
Stefani Solicitors & Advocates is a legal practice providing services in Family Law, Immigration, Business Immigration, Civil Liberties, and Court of Protection. The firm supports clients through complex and sensitive legal matters, aiming to deliver clear guidance and effective representation. Stefani Solicitors & Advocates serves a diverse client base and values accessible, culturally aware legal support. The team is multilingual, with capability in Italian, Portuguese, Spanish, and French, enabling effective communication with clients from various backgrounds. The firm promotes professionalism, integrity, and client-centered service in all areas of practice.
Role Description
The Legal Administrative Assistant is a full-time role that supports legal professionals with day-to-day administrative and case management tasks. Responsibilities include preparing, formatting, and proofreading legal documents and correspondence, maintaining digital case files, and organizing client records. The role involves managing calendars, scheduling virtual meetings and hearings, and tracking deadlines to support smooth case progression. The assistant will handle client communications, respond to routine inquiries, and coordinate information between solicitors and clients. Additional tasks may include data entry, document filing, scanning in correspondence, allocating fee notes to CCMS, basic legal research support, and collaboration with the wider team to ensure efficient remote office operations.
Qualifications
- Knowledge of Law and familiarity with legal processes relevant to areas such as Mental Health, Family and Court of Protection.
- Strong Communication skills, with the ability to interact professionally with clients, solicitors, and external stakeholders in a remote environment.
- Experience in Administrative Assistance, including calendar management, data entry, filing, and supporting day-to-day office tasks.
- Effective Organization Skills, including attention to detail, time management, and the ability to prioritize multiple deadlines.
- Proficiency with standard office software and case management or document management systems.
- Ability to work independently, maintain confidentiality, and handle sensitive information with discretion.
- Prior experience in a legal or professional services environment is beneficial; multilingual skills (e.g., Italian, Portuguese, Spanish, or French) are an asset.
