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- Tasks: Support fleet administration and ensure smooth operations in a fast-paced environment.
- Company: Join Steer Automotive Group, a growing and supportive business.
- Benefits: Competitive salary, performance bonuses, flexible working, and wellness perks.
- Other info: Great career progression opportunities and ongoing training provided.
- Why this job: Make a real impact while developing your skills in a dynamic team.
- Qualifications: Strong attention to detail, advanced Excel skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Chesterfield (Hybrid) Ref: VA3816#TEC1
Benefits
- Competitive salary plus performance related bonus
- 29 days holiday including public holidays plus additional days with service
- Pension contributions
- Referral bonus scheme
- Enhanced parental leave
- Enhanced sick pay
- Wagestream—a Financial Wellbeing app giving you ultimate pay control! Get paid when you want, save monthly, enjoy shopping discounts, explore your benefits, and even connect with a financial coach.
- Talk to us about flexible working
- VIP Awards – colleague recognition scheme
- Cycle to work scheme
- Benefits App – virtual GP appointments, employee assistance programme (EAP), cycle to work, high street discounts, discounted vehicle maintenance & repairs and so much more!
- Steer Academy provides accredited ongoing training – paid for by the business
- Opportunities for career progression
About the role
We’re looking for a highly organised and detail-focused Procurement Admin Assistant to support the day-to-day administration of our company fleet. This is a key role within our Procurement team, ensuring vehicles are managed efficiently, records are accurate, and compliance requirements are met. You’ll work closely with Fleet Managers, the People Team, and suppliers to keep operations running smoothly across the business. If you enjoy working in a fast-paced environment, juggling multiple priorities, and delivering excellent internal service, this could be a great fit.
Fleet Administration & Systems
- Manage the Fleet Administration inbox, responding to queries and allocating tasks
- Maintain and update the fleet management system (vehicle additions and removals)
- Ensure accurate data entry to support reporting and compliance
- Reconcile monthly in-fleet and de-fleet activity
- Upload and maintain vehicle documentation (contracts, order forms, etc.)
- Carry out spot checks against the Motor Insurance Database (MIB)
Vehicle Logistics & Coordination
- Coordinate vehicle deliveries and collections within agreed timelines
- Chase overdue deliveries and escalate where necessary
- Communicate with Regional Fleet Managers on vehicle movements
- Process vehicle contract extensions and update internal systems
- Liaise with suppliers to ensure delivery plans remain on track
Compliance, Servicing & Risk Management
- Support servicing and MOT scheduling in line with requirements
- Ensure warranty compliance through proper maintenance tracking
- Act as first point of contact for Penalty Charge Notices (PCNs), including appeals
- Work with the People Team to ensure driving licence checks are up to date
Collaboration & Support
- Provide general administrative support to the Procurement team
- Build strong working relationships across departments
What We’re Looking For
Essential Skills & Experience
- Strong attention to detail and high levels of accuracy
- Advanced Microsoft Excel skills and confidence using Microsoft 365
- Excellent communication and interpersonal skills
- Strong organisational and time management abilities
- Ability to meet deadlines and manage multiple priorities
- Comfortable working under pressure
- Able to work independently and as part of a team
- Strong problem-solving and decision-making skills
Additional skills & future focus
A high level of competence in Excel and data analytics would be highly beneficial. As the business moves towards deeper insight into fleet utilisation and performance, we’re keen to attract individuals with a strong analytical mindset alongside excellent administrative skills. This role may particularly suit a strong graduate or early-career professional with an interest in data, systems, and operational insight, and offers the opportunity to build capability as part of a growing commercial function.
This is a fantastic opportunity to join a growing, supportive business where your contribution truly matters. Ready to join the team? Apply today and become part of Steer Automotive Group’s continued success.
Commercial & Fleet Administration Assistant in Chesterfield employer: Steer Automotive Group
Contact Detail:
Steer Automotive Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial & Fleet Administration Assistant in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Commercial & Fleet Administration Assistant in Chesterfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Commercial & Fleet Administration Assistant. Highlight your organisational skills, attention to detail, and any relevant experience with fleet management or administration. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your skills align with what we're looking for. Keep it concise but engaging—show us your personality!
Show Off Your Excel Skills: Since advanced Microsoft Excel skills are essential for this position, make sure to mention any relevant experience you have. If you've worked with data analytics before, let us know! We love candidates who can bring that analytical mindset to the table.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and you'll be one step closer to joining our fantastic team at Steer Automotive Group. Don’t miss out on this opportunity!
How to prepare for a job interview at Steer Automotive Group
✨Know Your Stuff
Before the interview, make sure you understand the role of a Commercial & Fleet Administration Assistant. Familiarise yourself with fleet management systems and procurement processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since advanced Microsoft Excel skills are essential for this role, be prepared to discuss your experience with data analysis and reporting. You might even want to bring examples of how you've used Excel in previous roles to demonstrate your capabilities.
✨Be Organised and Detail-Focused
Highlight your organisational skills during the interview. Share specific examples of how you've managed multiple priorities or maintained accuracy in your work. This will reassure them that you can handle the fast-paced environment they mentioned.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, the tools they use, or their expectations for the role. This shows that you're not just interested in the job but also in how you can contribute to the team's success and grow within the company.