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- Tasks: Manage the London office, ensuring a welcoming and efficient workplace for all employees.
- Company: Join SteelEye, a fast-paced RegTech start-up revolutionising financial compliance.
- Benefits: Enjoy a dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be the go-to person in a vibrant office, making a real impact on employee experience.
- Qualifications: Experience in office management or HR, with strong organisational and communication skills.
- Other info: Fixed-term contract with a minimum of 4 days in the office each week.
The predicted salary is between 36000 - 60000 £ per year.
SteelEye is a fast moving RegTech (Regulatory Technology) start-up that is helping financial companies (e.g. banks, investment firms, brokers, hedge funds, and asset managers) meet their obligations under various global financial regulations. Our work enhances financial compliance, prevents market abuse, and promotes trust in the financial markets. Our people are passionate about leveraging data and technology to make this happen.
We are looking for a Workplace Experience Partner (6 month fixed-term contract) to take ownership of the day-to-day running of our London office and play a central role in creating a welcoming, efficient, and well-managed workplace. This role combines core Office Management, Workplace Experience, and HR/People administration responsibilities. You will be the first point of contact for the London office, ensuring operations run smoothly, employees feel supported, and workplace standards (including Health & Safety) are consistently met.
You will work closely with the People team and Finance to support onboarding, payroll administration, travel coordination, and core HR processes for our London-based employees.
- Office Management & Workplace Experience
- Own the day-to-day management of the London office, ensuring it is a well-run, safe, and enjoyable place to work
- Manage relationships with building management, suppliers, and service providers
- Oversee office facilities, supplies, maintenance, and vendor contracts
- Act as the main point of contact for all office-related queries
- Plan and support in-office events, team days, and cultural initiatives
- Health & Safety
- Act as the London office Health & Safety lead
- Ensure compliance with relevant Health & Safety legislation
- Maintain risk assessments, fire safety procedures, and incident reporting
- Coordinate training, drills, and required certifications
- Travel & Logistics
- Coordinate business travel bookings for London-based team members or for colleagues from other offices
- Manage travel logistics, accommodation, and related queries
- Support the end-to-end processing of all London office expenses and coordinate team travel and accommodation, working closely with Finance to ensure accuracy, compliance, and cost awareness
- Onboarding & Employee Experience
- Coordinate onboarding for new London-based joiners (office setup, access, induction logistics)
- Ensure new starters have a smooth and welcoming first experience
- Partner with People/HR to support employee lifecycle activities
- HR Administration & Payroll Support
- Provide core HR administrative support for the London team
- Maintain accurate employee records and documentation
- Support monthly payroll processes by coordinating inputs and liaising with Finance/payroll providers
- Assist with benefits administration and employee queries
- Input into key HR projects to enhance our workplace experience
About you
You are highly organised, approachable, and thrive in a role where no two days are the same. You enjoy being the 'go-to' person and take pride in running a professional, people-focused workplace. This role will be recruited on a fixed-term contract basis. The successful applicant must be able to come to our office a minimum of 4 days per week.
Essential Experience & Skills
- Proven experience in Office Management, Workplace Experience, or a similar role
- Experience supporting HR administration and payroll processes
- Strong understanding of Health & Safety requirements in an office environment
- Excellent organisational and time-management skills
- Confident communicator with a service-oriented mindset
- Comfortable working independently and taking ownership
Desirable
- Experience in a growing or fast-paced organisation
- Previous exposure to People/HR teams or shared services models
- Familiarity with UK employment administration processes
Interview Process
The interview process is structured to assess candidates thoroughly across various competencies and skills relevant to the role. Here’s a description of each stage:
- CV Review and Task Exercise
- First Stage Overview Interview with our Senior HR Business Partner
- Final Interview with our Global Head of Human Resources
About SteelEye
SteelEye is a dynamic B2B FinTech company dedicated to enabling financial institutions, including banks, investment firms, brokers, hedge funds, and asset managers, to efficiently and accurately meet their regulatory obligations under various global financial regulations. As the finance industry’s pioneering integrated trade and communications surveillance solution, SteelEye empowers financial firms with data-driven tools and comprehensive insights, all from a single platform, allowing them to focus on what truly matters. At SteelEye, we pride ourselves on fostering a diverse, equitable, and inclusive workplace where everyone's contributions are valued. We are committed to being an inclusive employer, embracing individuals of all races, religions, gender identities, sexual orientations, national origins, ages, socioeconomic statuses, medical conditions or disabilities, and other protected statuses. We actively seek talent from diverse backgrounds, experiences, personalities, and perspectives, believing that our differences drive innovation and success.
Workplace Experience Partner employer: SteelEye
Contact Detail:
SteelEye Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Experience Partner
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research SteelEye and understand their mission in the RegTech space. Be ready to discuss how your skills in office management and HR can contribute to creating a welcoming workplace.
✨Tip Number 3
Show off your personality! When you get the chance to meet with the team, let your approachable nature shine through. Remember, they’re looking for someone who fits into their culture as much as they are for skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the SteelEye team.
We think you need these skills to ace Workplace Experience Partner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Workplace Experience Partner role. Highlight your office management and HR support experience, as well as any relevant Health & Safety knowledge.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and passion for creating a welcoming workplace. Share specific examples of how you've improved employee experiences in previous roles to make your application stand out.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. Avoid jargon and ensure your key achievements are easy to spot. We want to see your strengths without wading through unnecessary details!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the quickest way for us to receive your application and get you into the process!
How to prepare for a job interview at SteelEye
✨Know Your Stuff
Before the interview, make sure you understand SteelEye's mission and how the Workplace Experience Partner role fits into it. Familiarise yourself with their services and the importance of compliance in the financial sector. This will show your genuine interest and help you connect your experience to their needs.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed office operations or HR processes. Be ready to discuss how you prioritised tasks and ensured a smooth workplace environment.
✨Health & Safety Knowledge is Key
Brush up on Health & Safety regulations relevant to office environments. Be prepared to discuss how you would ensure compliance and maintain a safe workplace. This shows that you take the role seriously and are proactive about employee wellbeing.
✨Be Personable and Approachable
As the first point of contact for the London office, it's crucial to demonstrate your people skills. Practice how you would engage with employees and handle queries. Show that you can create a welcoming atmosphere and are genuinely interested in supporting your colleagues.
