Executive Assistant

The Executive Assistant position is an exciting, challenging and highly visible role. The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines in a fast paced environment. The role involves supporting multiple executives.

Responsibilities

• Handle highly confidential and sensitive information
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regions
• Respond to and screen telephone calls/emails to resolve proper resolution or routing
• Review and disseminate incoming documents and communications
• Prepare a variety of materials on a daily, weekly or monthly basis
• Independently and efficiently administer executive calendars, including coordinating complex meetings involving senior level internal and external participants (including clients, regulators and vendor partners)
• Coordinate meeting logistics, including preparing agendas, presentation materials, related handouts and take minutes
• Plan events, including organising catering and reserving internal or external venues as needed
• Administer complex travel arrangements, creating itineraries and agendas to include meetings, times, locations, and air, train and car travel
• Expenses administration: maintain and submit all related documentation
• Partner closely with Executive Assistants across the organisation
• Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed
• Champion our team/company culture to ensure we have the most collaborative and inclusive team possible

Qualifications

• The ideal candidate will have minimum 5 years' experience supporting at C-Suite or executive level
• Strong IT skills (including MS Office), a good knowledge of Teams and Zoom would be an advantage
• Highly organised and able to manage competing priorities
• Excellent communication skills
• Strong interpersonal skills in establishing and maintaining effective working relationships at all levels
• Strong administrative skills
• Ability to work comfortably under pressure
• Ability to work autonomously
• Polished and professional personal presentation
• Creative thinker able to generate solutions to challenges
• A team player who can demonstrate strong collaboration skills

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.