At a Glance
- Tasks: Lead company secretarial services and ensure effective corporate governance for State Street UK.
- Company: Join a global leader in investment services with a focus on client relationships.
- Benefits: Enjoy flexible work-life support, paid volunteer days, and inclusive development opportunities.
- Other info: Dynamic team environment with excellent career growth and the chance to implement innovative solutions.
- Why this job: Be a strategic partner influencing governance practices and making a real impact.
- Qualifications: Degree educated, preferably Chartered Governance Institute qualified, with financial sector experience.
The predicted salary is between 80000 - 100000 £ per year.
Company Secretary for the United Kingdom legal entities – the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees, and will be responsible for ensuring adherence to relevant State Street governance policies. The role will lead and deliver effective corporate governance arrangements for State Street UK legal entities, act as a strategic business partner to inform and influence the State Street UK Board and Committees on matters relating to corporate governance, and be an influencer and champion of best practice for company secretarial and corporate governance arrangements across the UK. The role will also ensure that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of boards, committees and individual directors. In addition, the role will oversee the UK Company Secretary team, work closely with the Company Secretary team in Poland, and lead the implementation of governance initiatives.
We will be joining the Investment Services function that delivers a comprehensive, holistic approach to each client relationship – for asset managers and asset owners, insurance companies, and official institutions globally. Our client‑facing functions work together to bring the best solutions and services to offer across all our locations, products, and capabilities.
What You Will Be Responsible For
- Board and Committee Support
Management of the day‑to‑day governance requirements for boards and committees within the UK. Develop a close working relationship with chairs and members of boards and committees. Act as the first point of contact for the chairs and members in all matters relating to governance and company secretarial work. Support the process for appointments and elections of board and committee members. Contribute to meeting discussions as required and coordinate advice for members. Oversee proper scheduling, coordination and operation of the board and committee meetings. Organise and prepare agendas and papers for board and committee meetings, maintain up‑to‑date records and distribute material via Diligent Boardbooks. Take minutes and follow up actions from meetings, including minute review process. Provide dedicated point of contact for all board and committee members. Maintain an annual calendar of board and committee matters, ensuring full compliance with constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards and all other statutory, regulatory and legal requirements. Lead board and committee effectiveness reviews.
- Compliance
Oversee the maintenance of statutory books and registers, including electronic via Blueprint. Oversee the preparation and submission of annual compliance statements and all required Companies House filings. Oversee the filing of statutory accounts. Prepare routine board resolutions. Provide company information as required by business, auditors and regulators.
- Other Company Secretary Responsibilities
Draft, maintain and approve policies and procedures. Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to relevant stakeholders. Prepare agreed‑upon management information and key performance indicators. Liaise with Control Functions. Oversee periodic review and update of CSO pages on intranet. Guide and advise junior members of CSO in their duties.
- Management of Company Secretary Function
Manage the UK Company Secretary Function. Work with colleagues in Poland who support the UK Company Secretary Function. Manage and drive success against internal priorities and KPIs/KRIs/OKRs. Review and roll out new technologies and processes (e.g. AI) to maximise team efficiency. Work with each team member to ensure they have a clear career development pathway and that their workload reflects their skillsets and interests. Represent the Company Secretary Function in internal and external meetings. Deputise for the UK CEO and members of the UK CEO Office team on governance‑related matters.
What We Value
- Independent thinker and comfortable taking ownership
- Comfortable speaking up and asking questions
- A self‑motivated and goal‑oriented individual
- A professional, supportive and collegiate working manner
- Ability to operate seamlessly at multiple levels of the organisation and become a trusted advisor to key stakeholders
- Ability to operate both autonomously and as part of a global virtual team
- Demonstrate an inquisitive mindset to continue to develop best practices
- Insightful and able to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
- Proactively organise and prioritise workload, manage own time effectively, highlight potential problems and propose solutions
- Multi‑task and work flexibly to meet the needs of the CSO
- Work under pressure to tight timelines
- Excellent organisational skills
- Good problem‑solving skills
- Look ahead, anticipate change and make provisions
- Well‑organised with attention to detail
- Write concise and accurate minutes in a timely manner
- Assimilate and handle large volumes of information
- Polished and effective communication skills with the ability to build consensus in a large and complex organisation
- Strategic and systematic thinker capable of execution
- Ability to manage a team
Education & Preferred Qualifications
Educated to degree level. Preferably Chartered Governance Institute (formerly ICSA) qualified (ACIS or FCIS). Proficient on PowerPoint, Word and Excel. Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority. Understanding of the Senior Manager Regime. Experience as a company secretarial in a financial institution.
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. You’ll benefit from inclusive development opportunities, flexible work‑life support, paid volunteer days and vibrant employee networks that keep you connected to what matters most.
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, colour, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
Company Secretary UK, Vice President employer: State Street
State Street is an exceptional employer, offering a dynamic work environment in the heart of the UK financial sector. With a strong commitment to employee development, inclusive culture, and flexible work-life balance, we empower our team members to thrive while contributing to meaningful governance initiatives. Join us to be part of a collaborative team that values your insights and fosters your professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary UK, Vice President
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We think you need these skills to ace Company Secretary UK, Vice President
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of State Street. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at State Street
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with State Street, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at State Street, especially in the specific context of the challenges they’re currently facing.
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Since this is a full-time leadership role, spending time thinking about your vision for State Street could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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