Company Secretary UK, Vice President in London

We are looking for a Company Secretary to deliver company secretarial services to State Street UK legal entities, lead a UK governance programme, and manage the UK Company Secretary team.

Key Responsibilities

• Board and committee support: manage day‑to‑day governance requirements for UK boards and committees.
• Develop close working relationships with chairs and members of boards and committees and act as first point of contact on all governance matters.
• Support appointments and elections of board and committee members.
• Contribute to meeting discussions, coordinate advice for members, and oversee scheduling, coordination and operation of board and committee meetings.
• Organise and prepare agendas and papers for board and committee meetings, maintain up‑to‑date records, and distribute material via Diligent Boardbooks.
• Take minutes, follow up actions from meetings, and manage the minute review process.
• Provide dedicated point of contact for all board and committee members.
• Maintain an annual calendar of board and committee matters, ensuring compliance with constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, and all statutory, regulatory and legal requirements.
• Lead board and committee effectiveness reviews and ensure compliance.
• Oversee statutory books and registers, including electronic records via Blueprint.
• Prepare and submit annual compliance statements and all required Companies House filings; oversee filing of statutory accounts and routine board resolutions.
• Provide company information as required by business, auditors and regulators.
• Draft, maintain and approve policies and procedures.
• Deal with correspondence, collate information, write reports, and ensure decisions are communicated to relevant stakeholders.
• Prepare agreed‑upon management information and key performance indicators.
• Liaise with control functions and oversee periodic review and updating of CSO pages on the intranet.
• Guide and advise junior members of the CSO in their duties.
• Manage the Company Secretary Function and drive success against internal priorities, KPIs/KRIs/OKRs.
• Review and roll out new technologies and processes (e.g., AI) to maximise team efficiency.
• Ensure each team member has a clear career development pathway and that workloads reflect skillsets and interests.
• Represent the Company Secretary Function in internal and external meetings and deputise for the UK CEO and members of the UK CEO Office on governance matters.

Qualifications & Requirements

• Educated to degree level.
• Preferably qualified by the Chartered Governance Institute (ACIS or FCIS).
• Proficient in PowerPoint, Word and Excel.
• Understanding of the finance sector, FCA, and PRA, and the Senior Manager Regime.
• Experience as a company secretary in a financial institution.

What We Value

• Independent thinker who takes ownership and speaks up.
• Self‑motivated, goal‑oriented, and supportive.
• Professional and collegiate working manner.
• Ability to operate seamlessly at multiple organisational levels and become a trusted advisor to key stakeholders.
• Proactive, multi‑tasking, and able to work under pressure to tight timelines.
• Excellent organisational, problem‑solving, and communication skills.
• Strategic and systematic thinker capable of executing and driving initiatives.
• Team management experience.

Benefits

• Inclusive development opportunities, flexible work‑life support, paid volunteer days, and vibrant employee networks.

Equal Opportunity Employer

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.