HAT Administrative Assistant in Glasgow

Minimum Qualifications (Education and Experience): The knowledge, skills, and abilities of this position are normally attained through a combination of education and experience equivalent to two years of job-related college or vocational training and two years of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis.

Please remember to attach the required documents listed in this announcement. Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on February 15, 2026. You must apply through the State of Montana Career site.

Special Information: Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick leave, and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association). A successful applicant will be subject to a background investigation. Women and minorities are under-represented in this job category and are encouraged to apply.

Specific Job Information: The Hunting Access Program Administrative Assistant focuses on public use planning, implementation, and administration of private land access programs in the region. This position assists with the administration and implementation of all FWP private land access programs within a region. Understanding Montana's hunting heritage, recreational opportunities, natural resource rules and regulations is advantageous. Applicants must have an aptitude for building and maintaining interpersonal relationships, preferably with private landowners, the public, and partner agencies. Must be able to effectively communicate verbally and in writing with a wide variety of people and personalities including ranchers, farmers, biologists, game wardens, hunters, anglers, and other recreationalists. Must have excellent customer service skills and a desire to help people. Must be tactful, courteous, and professional in communication approach. Should have the ability to learn and understand hunting and fishing regulations, public use rules, and natural resource management. Applicants must be capable of learning and explaining department principles and concepts in a simple, clear, and effective way to members of the public. Must have the ability to work independently with little to no daily supervision in an office setting. Knowledge of Montana and understanding of agricultural practices is advantageous. A positive outlook and demeanor is required.

The regional Hunting Access Program Administrative Assistant provides clerical, administrative, informational, and database support to the Regional Access Manager, other department staff, and the general public to assist in the efficient, effective management and day-to-day operation of the department's access programs. This position would work approximately 40 hours a week during March through May, 15-20 hours per week until the end of September, and 5-10 hours a week as needed between October through February.

Job Duties:

• Assists with planning, administration, and implementation of private land access programs and processes.
• Translates access agreements into public information documents.
• Helps to ensure that the intent of program policies, guidelines, and landowner agreements are accurate, clear, and understandable to the public, and that public information has minimal errors when released.
• Performs administrative duties to keep the regional access programs running smoothly for areas of direct responsibility.
• Collects, tabulates, summarizes, and maintains public use information, program records, and program databases.
• Assists with issuing public access area permission resources.
• Assists in the preparation and maintenance of public hunting and other recreational access field resources.
• Provides FWP access program information to the public and landowners.
• Responds to inquiries about diverse situations related to fish, wildlife, and outdoor recreation.
• Interprets and explains access rules, policies, and laws to the public and landowners.
• Provides technical assistance and resources for the department, public, landowners, other agencies, and partner organizations when requested.
• Works collaboratively with regional managers, game wardens, and biologists to ensure access programs are implemented in accordance with private land agreement terms, laws, policies, public use rules, and program intent.
• Helps resolve regional implementation problems and assists the public at the regional office.
• Assists with the planning and organization of landowner appreciation logistics and events.

Overall working conditions are within an office environment. All work must be accomplished with frequent interruptions while meeting many required deadlines during extremely busy times of the year. Good physical condition is important, as the employee is occasionally required to lift boxes weighing up to 25 pounds; sitting for long periods of time at a desk, on the telephone, and at computer workstations.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, colour, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.