assistant business management officer in Sunderland

Department: Department of Human Services

Division: Clerical/Administrative Support/Data Entry

Salary: $51, $57,567.00

Job Profile: JC Assistant Business Management Officer (C94 L2882 OHHS DHS)

Scheduled Work Days & Work Hours: Monday - Friday, 8:30 am - 4:00 pm, 35 Hours - Standard

Restricted/Limited to the leave of the prior incumbent.

Opening Date: February 14, 2026

Closing Date: February 23, 2026

Job Requisition Number: JR101053 ASSISTANT BUSINESS MANAGEMENT OFFICER (Open)

Pay Grade: C00319 A

Classification: Assistant Business Management Officer

GENERAL STATEMENT OF DUTIES: To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management services; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior from whom are received general and specific instructions in accordance with work assignments; work is reviewed usually upon completion though occasionally in process for conformance to instructions and institution policies and objectives.

SUPERVISION EXERCISED: Assists in the supervision of the work of the non-medical staff members; reviews work performance in process and/or upon completion.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management and other non-medical services.
• To supervise the work of clerical services including the maintenance and control of files and records relating to personnel actions and operations of all department or agency services including financial records and accounts.
• To assist in the preparation of the department's or agency's budget and to assist in supervising its execution and control according to established procedures.
• To assist in the procurement activities including responsibility for the preparation and initial approval of requisitions for materials, equipment, supplies and services; and to supervise the maintenance of an inventory control system for such materials, equipment and supplies.
• To assist in supervising the work of others engaged in general and routine maintenance and repair services; and as directed by a superior, to arrange the appropriate parties for providing assistance to solve maintenance and repair services too difficult for departmental maintenance and repair employees.
• To assist a superior in the supervision, control and direction of other departmental or agency activities or services.
• To review the effectiveness of the various services and performance of subordinates and to make recommendations thereon.
• To interpret the instructions, policies, plans, objectives and rules and regulations to subordinates and others.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A familiarity with the principles, practices and procedures of business management as applied in a small state department or agency; the ability to assist in supervision, control and direction of a staff engaged in office services; budget preparation and execution; procurement of materials, equipment and supplies used in a small state department or agency, inventory control and disbursement of such materials, equipment and supplies; special and routine maintenance and repair services and other departmental services; the ability to interpret the department's or agency's policies, plans, objectives and rules and regulations to subordinates and others; the ability to establish and maintain effective working relationships with superiors and subordinates; and related capacities and abilities.

EDUCATION: Such as may have been gained through: graduation from a college of recognized standing with specialization in Accounting or Business Administration. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information: The individual selected for this role will assist DHS Financial Management and the responsibilities would include:

• Purchasing from various punch-out catalog vendors
• Circulating Department purchasing approval form (CERF)
• Circulating contracts and amendments via Adobe Sign and issue a weekly status report
• Responsible for maintaining inventory of DHS assets
• Act as point of contact for various office maintenance vendors
• Responsible for various administrative tasks such as support for travel cards, cell phones, distributing mail, etc.
• Support other finance functions as needed

Preferred skills:

• Excellent written and verbal communication skills
• Detail-oriented and ability to work collaboratively in a deadline-driven environment
• Workday experience

The individual hired to fill this position is being hired into an E-Verify site which contains Federal tax Information (FTI), as defined in IRS Publication. Although the individual may not have direct access to FTI, the individual is required to have their employment eligibility validated through E-Verify.

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website. Also, be advised that a new provision in RI General Law was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.