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For Companies At a Glance
- Tasks: Ensure our office runs smoothly and create a welcoming environment for everyone.
- Company: Join STARK, a cutting-edge defence tech company transforming autonomous systems.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Why this job: Be the heartbeat of our team, making work enjoyable and efficient.
- Qualifications: Experience in office management and a knack for organisation.
- Other info: Dynamic role with a focus on community and support.
The predicted salary is between 36000 - 60000 £ per year.
About Us
STARK is a new kind of defence technology company revolutionising the way autonomous systems are deployed across multiple domains. We design, develop, and manufacture high-performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments.
We are focused on delivering deployable, high-performance systems, not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe today.
Your mission
Your mission is to make the office run seamlessly while helping to build a workplace that people genuinely enjoy being part of. You will bring structure and organisation to a busy environment, create a sense of community, and make sure everything behind the scenes works. From planning events to supporting new joiners, you will play a key role in keeping the team connected, supported, and happy.
You will take ownership of the day-to-day running of the Swindon office, ensuring the workspace is efficient, well-maintained, and welcoming. This is a hands-on role that blends operational excellence, facilities management, and people focus.
Responsibilities
- Oversee the smooth day-to-day running of the Swindon office, ensuring everything is organised, stocked, and functioning efficiently.
- Manage facilities and building services including maintenance, cleaning, access, security, and utilities.
- Schedule and manager routine maintenance for equipment and systems like HVAC, lighting and security alarms
- Act as the main point of contact for suppliers & contractors, managing service contracts, invoices, and budgets
- Supervise cleaning crews and maintenance staff
- Ensure compliance with health and safety standards, first aid, and fire safety regulations.
- Conduct regular inspections to check for safety hazards and ensure compliance with codes
- Manage emergency planning and response protocols
- Coordinate space planning, desk allocation, and office moves as the team grows.
- Support onboarding and offboarding processes, arranging IT set-up, desks, welcome packs, and ensuring smooth transitions.
- Coordinate meetings, manage schedules, and welcome visitors with professionalism and warmth.
- Maintain stock of office and kitchen supplies and ensure the workspace remains tidy and welcoming.
- Plan and deliver company events including team socials, company-wide gatherings, and seasonal celebrations.
- Support senior leaders and teams with administrative and scheduling tasks as needed.
- Anticipate needs, think ahead, and find ways to improve how things run.
- Help create a positive, people-first culture through thoughtful touches and attention to detail.
Qualifications
- Proven experience in office management, operations, or facilities coordination.
- Excellent organisational skills with the ability to prioritise and manage multiple projects at once.
- Attention to detail and a proactive, solutions-focused approach.
- Understanding of health and safety and building management best practices.
- Experience managing suppliers, contractors, and budgets.
- Comfortable working closely with senior leaders and able to communicate confidently and clearly.
- Willing to push back when deadlines or requests are not realistic, with a calm and professional approach.
- Confident using Google Suite and other workplace management tools.
- A team player who is approachable, helpful, and genuinely enjoys supporting others.
- Adaptable and quick to respond when things change in a fast-paced environment
- Must be eligible for UK SC clearance
About us
LEGAL DISCLAIMER
We are an equal-opportunity employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other characteristic protected by law. Due to the nature of our work in the defense sector, candidates must be eligible to obtain and maintain the appropriate security clearance required for the position.
Office and Facilities Manager employer: Stark Systems
Contact Detail:
Stark Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Facilities Manager
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since STARK is all about delivering high-performance systems. Tailor your answers to show how you can contribute to their goals.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed facilities or improved office efficiency in the past. This will demonstrate that you’re not just a talker but someone who gets things done.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the STARK team.
We think you need these skills to ace Office and Facilities Manager
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for keeping things organised. Mention specific examples where you've successfully managed multiple projects or streamlined processes. We want to see how you can bring that structure to our busy office!
Be Personable and Approachable: Since this role is all about creating a positive workplace culture, let your personality shine through in your application. Share experiences where you've built community or supported colleagues, as we value a people-first approach at STARK.
Demonstrate Proactivity: We love candidates who think ahead! In your written application, give us examples of how you've anticipated needs or improved operations in previous roles. Show us that you're not just reactive but proactive in making things run smoothly.
Tailor Your Application: Make sure to tailor your application specifically for the Office and Facilities Manager role. Use keywords from the job description and relate your experience directly to the responsibilities listed. And remember, applying through our website is the best way to get noticed!
How to prepare for a job interview at Stark Systems
✨Know the Company Inside Out
Before your interview, make sure you understand STARK's mission and values. Familiarise yourself with their focus on high-performance unmanned systems and how they support NATO Allies. This will help you align your answers with their goals and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office and Facilities Manager, your organisational skills are key. Prepare examples of how you've successfully managed multiple projects or improved office efficiency in the past. Be ready to discuss specific tools or methods you use to keep everything running smoothly.
✨Demonstrate a People-First Approach
STARK values a positive workplace culture, so be prepared to talk about how you've fostered community and support in previous roles. Share anecdotes about events you've organised or how you've helped new joiners feel welcome, highlighting your people-focused mindset.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in fast-paced environments. Think of scenarios where you've had to manage unexpected challenges, like a maintenance issue or a last-minute event change, and explain how you handled them effectively.