At a Glance
- Tasks: Manage diaries, schedule appointments, and liaise with clients in a dynamic environment.
- Company: Join a reputable company in the construction and engineering sector.
- Benefits: Enjoy 28 days holiday and a pension scheme after probation.
- Other info: Fast-paced role requiring strong communication and organisational skills.
- Why this job: Be part of a team that keeps projects running smoothly and efficiently.
- Qualifications: Experience in administration, preferably in construction or engineering, is essential.
The predicted salary is between 22000 - 26000 £ per year.
Our client is looking to hire an experienced Administrator who must have relevant experience in a similar role, ideally within a construction or engineering background.
Key Responsibilities:
- Managing diaries and scheduling appointments.
- Answering incoming emails and phone calls.
- Checking job portals for work orders and status updates.
- Maintaining and updating internal job spreadsheets.
- Obtaining, saving, and uploading compliance certificates from operatives.
- Chasing outstanding certificates from field operatives.
- Verifying completion of repairs and maintenance work.
- Ensuring necessary parts are ordered and available for operatives.
- Updating clients regularly on the status of ongoing works.
- Liaising directly with end-user residents.
- Reporting to Line Manager or Office Manager.
Required Experience Profile:
- Proven relevant experience working in a similar administrative position is essential.
- Experience working within a construction or engineering setting is highly desirable.
- Proficient in the use of Microsoft Office packages (Word, Excel, Outlook).
- Ability to work at a fast pace and manage multiple stakeholders.
- Strong written and verbal communication skills.
- Excellent organisational and time-management skills.
- Ability to work as a team or on own initiative is essential.
Benefits:
- 28 days holiday per annum (including bank holidays).
- Company Pension Scheme available upon passing the probationary period, with the option to opt in or out.
Administration Assistant employer: Stapletech Limited
Our client offers a dynamic work environment where the Administration Assistant will play a crucial role in supporting the construction and engineering teams. With a strong emphasis on employee growth, the company provides opportunities for professional development and a supportive culture that values teamwork and communication. Located in a vibrant area, employees enjoy a generous holiday allowance and a pension scheme, making it an excellent choice for those seeking a rewarding career in administration.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to your contacts in the construction or engineering sectors. You never know who might have a lead on an admin role that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews! Brush up on your Microsoft Office skills and be ready to showcase your organisational prowess. We want you to shine when discussing how you manage multiple tasks and stakeholders.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in administration, especially if you've worked in construction or engineering. We want to see how your skills match the job description, so don’t hold back!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how your past experiences have prepared you for this position. Keep it friendly and professional – we love a personal touch!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any other relevant tools. We’re looking for someone who can manage multiple tasks efficiently, so highlight your organisational skills and ability to juggle responsibilities.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Stapletech Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of the construction and engineering sectors. Familiarise yourself with common terminology and processes, as this will show that you understand the industry and can hit the ground running.
✨Showcase Your Skills
Prepare specific examples from your past experience that highlight your organisational and time-management skills. Think about times when you successfully managed multiple tasks or improved a process, as these stories will resonate well with the interviewers.
✨Be Ready to Communicate
Since strong communication skills are key for this role, practice articulating your thoughts clearly. You might be asked how you would handle certain situations, so think through your responses to demonstrate your ability to liaise effectively with clients and team members.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of the interview. This could include inquiries about the team structure, the types of projects you'll be involved in, or how success is measured in the role. It shows you're genuinely interested and engaged.
