Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage diverse projects from start to finish, supporting Project Managers in a dynamic environment.
- Company: Join Stantec, a leading engineering firm with a commitment to innovation and collaboration.
- Benefits: Enjoy competitive salary, bonuses, flexible working, and comprehensive health benefits.
- Other info: Great opportunities for career growth and mentorship in a vibrant office culture.
- Why this job: Make a real impact while developing your skills in a supportive team atmosphere.
- Qualifications: Previous line management experience and strong Excel skills are essential.
The predicted salary is between 40000 - 50000 £ per year.
Opportunity Stantec is seeking a Senior Project Administrator, with previous Line Management experience, to join our Buildings Team based in London, from our Great Suffolk Yard Office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
About The Role
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Tasks And Responsibilities
- Execute instructions from Project Managers for the range of pursuit tracking to setup and close out, including Opportunity on Pipeline, folder setup, assistance with Fee Proposal creation and issue, and providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out, including reviewing and updating neglected Opportunities.
- Provide contract administration assistance: building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
- Assist drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status reports for internal monitoring of project time and costs spent compared to budget from project set up.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
- Develop and maintain ongoing administration of change orders.
- Assist in gathering and coordinating project management information from the task managers on multidisciplinary projects.
- Assist with additional project tasks as requested.
- Assist and coordinate project closure and archive.
- Understand the key Regional metrics.
- Provide mentorship and line management of other members of the PMA Team.
- Support the PMA Lead in the overall management of the PMA Team.
Miscellaneous Administrative Support Duties
- Document and electronic filing.
- Assist Project Accounting and Project Control Specialists under the instruction of the PM.
About You
- Ability to use Excel proficiently and creatively to problem-solve and communicate.
- Advanced working knowledge of MS Office suite.
- Capacity to work with initiative, professionalism, and confidentiality, and to work independently, multi-task and adapt to change in a very dynamic environment.
- Demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritise and multi-task between multiple PMs.
- Previous line management experience is essential.
Benefits
- Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days.
- Private medical insurance, group income protection & life assurance included as standard, discounted gym membership and more.
- Flexible working: hybrid approach, with full‑time employees expected to come into the office 3 days per week.
About Stantec (EEO Statement)
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. Discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment is prohibited. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.
Senior Project Administrator employer: Stantec
Contact Detail:
Stantec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Project Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior Project Administrator role.
✨Tip Number 2
Prepare for those interviews by researching Stantec and understanding their projects. We want you to show genuine interest and knowledge about the company. Tailor your answers to reflect how your skills align with their needs, especially in project administration.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. We suggest focusing on your line management experience and how it relates to the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who are ready to take on exciting challenges in project administration.
We think you need these skills to ace Senior Project Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Project Administrator role. Highlight your line management experience and any relevant project administration skills that align with what we’re looking for.
Showcase Your Skills: Don’t forget to emphasise your proficiency in Excel and the MS Office suite. We want to see how you can creatively problem-solve and communicate effectively, so give us examples of how you've done this in past roles.
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, make sure it’s free from typos and clearly structured. This will show us that you can manage multiple tasks and maintain professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the position. Plus, it’s super easy!
How to prepare for a job interview at Stantec
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Project Administrator role. Familiarise yourself with the key responsibilities like project tracking, contract administration, and budget preparation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Line Management Experience
Since previous line management experience is essential, be ready to discuss your past roles where you've led teams. Prepare specific examples of how you've mentored others or managed projects, highlighting your leadership style and how it aligns with the team at Stantec.
✨Demonstrate Your Excel Skills
As the role requires proficiency in Excel, think of examples where you've used it creatively to solve problems or manage data. You might even want to brush up on some advanced functions or features that could impress your interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the Buildings Team, the mentorship process, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture is the right fit for you.