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- Tasks: Support Project Managers with diverse project administration tasks from start to finish.
- Company: Join Stantec, a leading engineering firm with a collaborative culture.
- Benefits: Comprehensive training, mentorship, and opportunities for professional growth.
- Why this job: Be part of exciting projects and develop valuable skills in a dynamic environment.
- Qualifications: Strong organisational skills and a willingness to learn.
- Other info: Great career progression opportunities within a supportive team.
The predicted salary is between 36000 - 60000 £ per year.
Stantec is seeking a Project Administrator to join our Buildings Team based in London from the Great Suffolk Yard office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Responsibilities:- Execute instructions from Project Managers for pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder setup, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial setup, updating as status changes and through to award or close out. Review and update neglected Opportunities.
- Provide contract administration assistance: including building agreement to PM requirements for standard and non-standard contracts, initiate and track internal contract review, track and facilitate Stantec approval of contracts, track client approvals of proposals, and track change orders.
- Assist in drafting project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status reports as needed for internal monitoring of project time and costs spent compared to budget from project setup.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoices.
Project Administrator in London employer: Stantec
Contact Detail:
Stantec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at Stantec or similar companies. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching common questions for Project Administrators. We recommend practising your answers with a friend or in front of a mirror to boost your confidence and ensure you come across as knowledgeable and enthusiastic.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed projects or tasks in the past. This will demonstrate that you’re ready to handle the diverse responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like project tracking and contract administration. We want to see how you can contribute to our Buildings Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your enthusiasm for project management and how you can support our Project Managers effectively. Let us know what makes you tick!
Showcase Your Attention to Detail: As a Project Administrator, attention to detail is key. In your application, provide examples of how you've successfully managed multiple tasks or projects without missing a beat. We love candidates who can keep everything organised and on track!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s super easy and ensures your application gets to the right place. Plus, you’ll find all the info you need about the role and our team!
How to prepare for a job interview at Stantec
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as tracking opportunities and assisting with contract administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare Examples of Your Experience
Think of specific examples from your past work or studies that relate to the tasks you'll be handling. Whether it's managing project budgets or coordinating with teams, having concrete examples ready will help you illustrate your skills and how they align with what Stantec is looking for.
✨Ask Insightful Questions
Interviews are a two-way street, so prepare some thoughtful questions to ask your interviewers. Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture is a good fit for you.
✨Show Your Organisational Skills
As a Project Administrator, organisation is key. During the interview, highlight your ability to manage multiple tasks and keep everything on track. You might even want to mention any tools or methods you use to stay organised, as this will resonate well with the responsibilities of the role.
