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For Companies At a Glance
- Tasks: Support HR processes, manage employee data, and liaise with teams across the UK.
- Company: Join a passionate HR team at an internationally listed professional services organisation.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a collaborative team and make a real impact in HR administration.
- Qualifications: Experience in HR administration, strong communication skills, and attention to detail.
- Other info: Dynamic environment with opportunities for career advancement.
The predicted salary is between 28800 - 43200 ÂŁ per year.
The Opportunity
Our HR team is a passionate group of HR professionals supporting the UK&I regions mix of talented engineers, scientists and functional support staff. We now have an excellent opportunity for a passionate HR Representative / Administrator to join our team on a 12‑month Fixed Term Contract (FTC). This role sits alongside other HR team members in our office in central Edinburgh, a short walk from Haymarket Station. It supports a larger HR team based in Stantec offices throughout the UK and offers a hybrid working model to give you a good blend of office and home working.
Your role will be to create, maintain and provide information relating to employee data, contracts and employment‑related records, and to ensure that the administrative processes related to payroll and the employee lifecycle are adhered to. You will process HR administration in line with deadlines, liaise with managers, employees and the wider HR team, and be the first port of call for the HR helpdesk.
On a daily basis you will input data into multiple HR Information systems (including iTrent and Oracle), spreadsheets, and produce reports. You will complete template documents, amend contracts, create and issue appropriate correspondence, and help coordinate the monthly HR calendar to anticipate work volumes and organise tasks accordingly, in partnership with other team members.
An important part of your role will be liaising with HR colleagues and other departments throughout the UK and around the globe on matters relating to new starter set‑ups HR data, approvals, validation and compliance while continuously looking for improved ways of working and offering insight and feedback to the wider team. This represents a fantastic opportunity to work with our established and collaborative HR team within an internationally listed professional services organisation with strong ambitions to continue to grow our UK&I operations.
About You
You will have proven HR administration or helpdesk experience in a high‑volume environment where tasks were deadline‑governed and where a high degree of self‑organisation and planning were required. A CIPD qualification (Level 3 or above) or similar would be advantageous. You will have strong interpersonal communication skills, experience with the Microsoft Office Suite (skills in Word & PowerPoint, intermediate‑level expertise in Excel), and experience with Oracle or iTrent would be an advantage. You will have good numerical and analytical skills, strong attention to detail and the ability to work autonomously. Your problem‑solving skills will be important. Most of all, your desire to work in a busy administrative role supporting a collaborative HR team across the UK will be key to your success.
HR Administrator - FTC (12 month) employer: Stantec
Contact Detail:
Stantec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator - FTC (12 month)
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn, especially those in HR roles. A friendly chat can give you insider info about the company culture and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you'd handle employee data management or payroll queries. We want you to show off your problem-solving skills and attention to detail!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with various departments, being clear and confident in your responses is key. Try mock interviews with friends or use online resources to sharpen your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our awesome HR team.
We think you need these skills to ace HR Administrator - FTC (12 month)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR Administrator role. Highlight any relevant HR administration or helpdesk experience, especially in high-volume environments, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for HR and how your background aligns with our needs. Don’t forget to mention your problem-solving skills and attention to detail – we love that!
Show Off Your Tech Skills: Since we work with systems like iTrent and Oracle, it’s a good idea to mention any experience you have with these or similar platforms. If you’re a whiz with Excel, let us know – we’re keen on those analytical skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and really interested in joining our team!
How to prepare for a job interview at Stantec
✨Know Your HR Basics
Brush up on your HR knowledge, especially around employee data management and payroll processes. Familiarise yourself with common HR systems like iTrent and Oracle, as well as the key responsibilities of an HR Administrator. This will show that you're not just interested in the role but also understand its core functions.
✨Showcase Your Organisational Skills
Since this role requires a high degree of self-organisation and planning, prepare examples from your past experiences where you successfully managed multiple tasks under tight deadlines. Highlight how you prioritised your workload and ensured accuracy in your work, which is crucial for HR administration.
✨Communicate Effectively
Strong interpersonal communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively liaised with colleagues or departments in previous roles, as this will demonstrate your ability to be the first port of call for the HR helpdesk.
✨Emphasise Problem-Solving Abilities
Prepare to discuss specific challenges you've faced in previous HR roles and how you resolved them. This could involve anything from data discrepancies to managing conflicting priorities. Showing that you can think critically and offer solutions will set you apart as a candidate who can contribute positively to the team.
