HR Services Administrator (6 Months FTC) in Edinburgh

Our HR team is a passionate and collaborative group supporting a diverse mix of engineers, scientists and functional specialists across the UK and Ireland. We now have an excellent opportunity for a HR Administrator to join and play an important role in keeping our people processes running smoothly on a 6‑month FTC (until the end of 2026). This position is based in our central Edinburgh office – just a short walk from Haymarket Station – and sits alongside other members of our UK HR team. You’ll also work closely with colleagues across our wider UK offices, benefitting from a supportive network and a hybrid working model that balances office collaboration with home‑working flexibility.

In this role you will be responsible for maintaining accurate employee data, supporting contract and employment documentation, and ensuring that all administrative processes linked to payroll and the employee lifecycle are delivered on time and to a high standard.

Day‑to‑Day Work Will Involve:

• Inputting and updating employee information across multiple HR systems, including iTrent and Oracle
• Producing reports, maintaining spreadsheets and preparing template documents
• Amending contracts and issuing employment‑related correspondence
• Coordinating the monthly HR calendar to anticipate workload and organise tasks effectively
• Acting as the first point of contact for the HR helpdesk, supporting managers and employees with queries
• Liaising with HR colleagues and other departments across the UK and globally on new starters, approvals, data validation and compliance

This is a busy and varied role where your organisation, accuracy and communication skills will make a real difference to the smooth running of our HR operations.

Your Impact:

Your work will sit at the heart of our people processes. By ensuring that employee data is accurate, documentation is issued correctly and deadlines are met, you will help create a seamless experience for colleagues across the business. You will be the person who keeps information flowing—supporting new starters as they join, helping managers navigate HR processes, and ensuring our systems reflect the real‑time needs of the organisation. Your attention to detail will underpin payroll accuracy, compliance and reporting, while your proactive approach will help the wider HR team anticipate workload and continuously improve how we operate. In a role where every task contributes to the employee experience, your impact will be felt across the entire UK&I region.

About You:

You will ideally bring proven experience in HR administration or HR helpdesk support within a high‑volume, deadline‑driven environment, although we are open to individuals with high‑volume, fast‑pace administration experience too.

Qualifications:

• Strong interpersonal and communication skills
• Proficiency in the Microsoft Office Suite, including Word, PowerPoint and intermediate Excel
• Ideally, experience using systems such as Oracle or iTrent
• Good numerical and analytical ability, with excellent attention to detail
• The confidence to work autonomously and manage your own workload
• A problem‑solving mindset and a desire to improve processes where possible

Above all, you’ll be motivated by supporting a busy, friendly and collaborative HR team and contributing to the smooth running of our UK operations.

Please note that after your application has been reviewed by a member of the Talent Acquisition team, you may be selected to progress to the next stage of the process which is a short one‑way video screen using our platform eploy.

Why Join Us?

• We put people first: We’re proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed.
• We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025.
• Recognised by Corporate Knights as one of the world’s top 10 most sustainable companies 2025.
• Named ‘Best Place to Work’ and ‘International Consulting Firm of the Year’ at the NCE Awards 2024.
• We do what is right: Industry‑leading training and development as well as paid for professional subscriptions.
• A professional progression plan.
• We are better together: A supportive and collaborative team environment and wider ERG network.
• Growth: We’re on an exciting growth journey across the UK – we want you to be part of it!
• Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance, discounted gym membership and lots more.
• Hybrid / Flexible working: Enjoy a healthy work‑life balance with our hybrid approach to flexible working.

The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression.

If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply. At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact us and we will talk to you about how we can support you.