At a Glance
- Tasks: Support technical teams with admin tasks like scheduling, document preparation, and event organisation.
- Company: Join a friendly and collaborative team at Stantec in Edinburgh.
- Benefits: Enjoy competitive salary, flexible working, private medical insurance, and gym discounts.
- Other info: Great growth opportunities across the UK and Ireland.
- Why this job: Be part of a supportive culture while helping engineers and scientists thrive.
- Qualifications: Experience in busy offices and strong Microsoft Office skills are essential.
The predicted salary is between 25000 - 32000 £ per year.
We are currently seeking an Administrator to join us in our Edinburgh Capital Square office. We offer a welcoming environment, a strong learning culture, and an important role supporting our national functional teams that assist almost 4,000 engineers, planners and scientists nationwide.
In this role you will provide general administrative support to technical teams, helping them manage changing deadlines and diary entries using Microsoft Outlook. Daily responsibilities include:
- Scheduling meetings
- Preparing agendas
- Taking and distributing minutes
- Arranging conference room facilities
- Coordinating travel and accommodation for colleagues at all levels
- Organising office events
- Preparing and formatting documents using the Microsoft Office suite
- Maintaining filing and archiving systems
About You
- Previous experience working in a busy office environment
- Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent communication and organisational abilities
- High degree of self‑management, initiative, reliability and flexibility
- Team player with a positive attitude and willingness to help others
Why Join Us
- Friendly and collaborative culture that values teamwork
- Growth opportunities across the UK and Ireland
- Competitive salary, pension plan, holidays, private medical insurance, discounted gym membership and more
- Flexible working arrangements
Equal Employment Opportunity
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. Stantec is in compliance with all applicable laws and ensures equitable opportunities in all aspects of employment.
Administrator employer: Stantec
Stantec is an excellent employer, offering a friendly and collaborative culture that prioritises teamwork and employee growth. Located in the vibrant Edinburgh Capital Square, we provide competitive benefits including a pension plan, private medical insurance, and flexible working arrangements, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Stantec!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Stantec.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Stantec. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Stantec and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Stantec. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Stantec's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Stantec
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Stantec.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Stantec will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Stantec and how you would contribute to adapting HR strategies.
