At a Glance
- Tasks: Support HR processes by maintaining employee data and assisting with documentation.
- Company: Join a friendly, inclusive team at Stantec, a top-rated employer.
- Benefits: Enjoy competitive salary, flexible working, and great perks like private medical insurance.
- Other info: Be part of a growing company committed to sustainability and professional development.
- Why this job: Kickstart your HR career in a dynamic environment with real impact on employee experience.
- Qualifications: Strong communication skills and proficiency in Microsoft Office; HR experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Our HR team is a passionate and collaborative group supporting a diverse mix of engineers, scientists and functional specialists across the UK & Ireland. We now have an excellent opportunity for a HR Administrator to join and play an important role in keeping our people processes running smoothly. This is a great opportunity for someone early in their HR journey or looking to make the step into HR.
This position is based in our central Edinburgh office - just a short walk from Haymarket Station - and sits alongside other members of our UK HR team. You’ll also work closely with colleagues across our wider UK offices, benefiting from a supportive network and a hybrid working model that balances office collaboration with home‑working flexibility.
About the Role
In this role, you will be responsible for maintaining accurate employee data, supporting contract and employment documentation, and ensuring that all administrative processes linked to payroll and the employee lifecycle are delivered on time and to a high standard. Your day‑to‑day work will involve:
- Inputting and updating employee information across multiple HR systems, including iTrent and Oracle
- Producing reports, maintaining spreadsheets and preparing template documents
- Amending contracts and issuing employment‑related correspondence
- Coordinating the monthly HR calendar to anticipate workload and organise tasks effectively
- Acting as the first point of contact for the HR helpdesk, supporting managers and employees with queries
- Liaising with HR colleagues and other departments across the UK and globally on new starters, approvals, data validation and compliance
This is a busy and varied role where your organisation, accuracy and communication skills will make a real difference to the smooth running of our HR operations.
Your Impact
Your work will sit at the heart of our people processes. By ensuring that employee data is accurate, documentation is issued correctly and deadlines are met, you will help create a seamless experience for colleagues across the business. You will be the person who keeps information flowing—supporting new starters as they join, helping managers navigate HR processes, and ensuring our systems reflect the real‑time needs of the organisation. Your attention to detail will underpin payroll accuracy, compliance and reporting, while your proactive approach will help the wider HR team anticipate workload and continuously improve how we operate. In a role where every task contributes to the employee experience, your impact will be felt across the entire UK&I region.
About You
You will ideally bring proven experience in HR administration or HR helpdesk support within a high‑volume, deadline‑driven environment, although we are open to individuals with high volume, fast pace administration experience too. You will also bring:
- Strong interpersonal and communication skills
- Proficiency in the Microsoft Office Suite, including Word, PowerPoint and intermediate Excel
- Ideally, experience using systems such as Oracle or iTrent
- Good numerical and analytical ability, with excellent attention to detail
- The confidence to work autonomously and manage your own workload
- A problem‑solving mindset and a desire to improve processes where possible
Above all, you’ll be motivated by supporting a busy, friendly and collaborative HR team and contributing to the smooth running of our UK operations.
Why Join Us?
We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed. We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025. Named ‘Best Place to Work’ and ‘International Consulting Firm of the Year’ at the NCE Awards 2024. We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered with ICE. We are better together: A supportive and collaborative team environment and wider ERG network. Growth: We're on an exciting growth journey across the UK - we want you to be part of it! Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more. Hybrid / Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.
HR Services Administrator in Edinburgh employer: Stantec UK
Stantec is an exceptional employer, offering a friendly and inclusive work environment in the heart of Edinburgh, just a short walk from Haymarket Station. With a strong focus on employee development, competitive benefits, and a hybrid working model, we empower our HR Services Administrators to thrive while contributing to meaningful projects that support sustainable communities. Join us and be part of a collaborative team that values your growth and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land HR Services Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or at networking events. Ask them about their experiences and any tips they might have for landing a role in HR at Stantec.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you would handle various situations, as this will show your problem-solving mindset and readiness to support the team.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've managed multiple tasks or projects effectively. This will highlight your ability to keep processes running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome team.
We think you need these skills to ace HR Services Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Services Administrator role. Highlight any relevant experience in HR administration or high-volume administration, and don’t forget to showcase your communication skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about joining our HR team and how your skills align with the responsibilities outlined in the job description. Keep it friendly and professional!
Show Off Your Tech Skills:Since you'll be working with systems like iTrent and Oracle, mention any experience you have with these or similar platforms. If you're proficient in Microsoft Office, especially Excel, make sure to highlight that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Stantec UK
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and processes. Familiarise yourself with terms like employee lifecycle, payroll processes, and data management. This will show your enthusiasm for the role and help you engage in meaningful conversations.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured deadlines were met, as this will resonate well with the interviewers.
✨Demonstrate Attention to Detail
Accuracy is crucial in HR administration. Bring along a few examples of how you've maintained high standards in your work, whether it’s through error-free documentation or meticulous data entry. This will illustrate your capability to handle sensitive information responsibly.
✨Ask Insightful Questions
Prepare thoughtful questions about the HR team’s dynamics, the tools they use (like iTrent or Oracle), and their approach to employee engagement. This not only shows your interest in the role but also helps you gauge if the company culture aligns with your values.
