At a Glance
- Tasks: Manage project documentation and ensure smooth information flow in a dynamic energy sector.
- Company: Join Stantec, a top-rated company committed to sustainability and innovation.
- Benefits: Enjoy competitive salary, flexible working, and professional development opportunities.
- Other info: Collaborative environment with strong growth potential and a focus on inclusivity.
- Why this job: Be part of a team shaping a sustainable future while gaining valuable experience.
- Qualifications: Experience in document control and proficiency in digital systems like SharePoint and Autodesk.
The predicted salary is between 30000 - 40000 £ per year.
The energy sector is undergoing a dynamic transformation—driven by increasing demand, evolving regulations, ambitious carbon reduction goals, and rapid technological innovation. This is an exciting time to be part of an industry shaping a more sustainable and resilient future. If you’re passionate about making a meaningful impact, this is your opportunity to join a growing Energy team at the forefront of change. We are looking for a Document Controller to support high-profile, complex projects across the UK, including work with major clients such as National Grid.
About the Role
As a Document Controller, you will play a central role within our PMO Information Management team, ensuring the effective and secure management of project information within a Common Data Environment (CDE). You will be responsible for maintaining the flow, accuracy, and accessibility of documentation across projects, supporting teams to work efficiently and in line with industry standards. This includes managing the Master Information Delivery Plan, overseeing document approvals within platforms such as SharePoint and Autodesk Construction Cloud (ACC), and ensuring that all project information is properly controlled and up to date. Your role will also involve handling sensitive and confidential information with care, ensuring compliance with GDPR, legal privilege requirements, and other regulatory standards. In addition, you will support Freedom of Information requests and promote best practices in digital engineering and BIM, aligned with ISO 19650 standards. This is a key position where your organisation, attention to detail, and technical knowledge will directly support the successful delivery of projects.
Your Impact
In this role, you will be instrumental in ensuring that project teams have access to accurate, reliable, and well-structured information, enabling them to deliver efficiently and with confidence. Your management of documentation and data will help maintain strong governance across projects, reducing risk and supporting compliance with both client and industry requirements. By maintaining robust processes within the Common Data Environment, you will facilitate seamless collaboration between multidisciplinary teams, ensuring everyone is working from a single source of truth. Your careful handling of sensitive information will help safeguard both the organisation and its clients, while your support for audits and information requests will reinforce transparency and accountability. Through your contribution to BIM and digital engineering practices, you will help embed best-in-class information management standards, ultimately improving project performance and supporting the delivery of complex energy infrastructure.
About You
You are a detail-oriented and proactive Document Controller with strong technical and administrative expertise, ideally gained within engineering, construction, or infrastructure environments. You are confident working with digital systems and understand the importance of robust information management in supporting project success. You will bring:
- Proven experience in document control, with strong administrative and technical capabilities
- Expertise in SharePoint, including site structure, navigation, permissions, workflows, and automation
- Experience with Autodesk Construction Cloud (ACC), including approvals management, transmittals, and metadata administration
- Proficiency in document management systems and electronic transmittals
- A solid understanding of ISO 19650-2 and experience working in a BIM-enabled environment
- Familiarity with engineering or construction project environments
- Strong IT skills, including Adobe Acrobat and Microsoft 365 tools (Excel, Word, Project, PowerPoint, Visio)
- Excellent communication skills, with the ability to work collaboratively across teams
- A flexible, proactive approach, with the ability to adapt to new systems and evolving project needs
Why Join Us?
We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed. We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025. Named ‘Best Place to Work’ and ‘International Consulting Firm of the Year’ at the NCE Awards 2024. We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered. We are better together: A supportive and collaborative team environment and wider ERG network. Growth: We're on an exciting growth journey across the UK - we want you to be part of it! Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more. Hybrid / Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.
About Stantec
The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities. Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply. At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact [email protected] and we will talk to you about how we can support you.
Document Controller - Energy employer: Stantec UK
Stantec is an exceptional employer, offering a friendly and inclusive work environment where employees are valued and encouraged to succeed. With industry-leading training, professional development opportunities, and a commitment to sustainability, Stantec supports your career growth while providing competitive benefits and a healthy work-life balance through flexible working arrangements. Join us in shaping a sustainable future in the energy sector, where your contributions will make a meaningful impact on complex projects across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - Energy
✨Tip Number 1
Network like a pro! Reach out to people in the energy sector, especially those working at Stantec. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by diving deep into the company’s projects and values. Show us you’re not just another candidate; demonstrate your passion for sustainable energy and how you can contribute to our mission.
✨Tip Number 3
Practice makes perfect! Mock interviews with friends or mentors can help you articulate your experience and skills confidently. Focus on how your document control expertise aligns with our needs.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Stantec.
We think you need these skills to ace Document Controller - Energy
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document management systems, especially SharePoint and Autodesk Construction Cloud, as well as your understanding of ISO 19650 standards.
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key! Use specific examples in your application that demonstrate how you've successfully managed documentation and ensured accuracy in previous roles.
Communicate Clearly:Your communication skills are crucial for this role. Make sure your written application is clear and concise, reflecting your ability to convey complex information effectively. This will show us you can collaborate well across teams.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture!
How to prepare for a job interview at Stantec UK
✨Know Your Stuff
Before the interview, make sure you’re well-versed in the key responsibilities of a Document Controller. Familiarise yourself with SharePoint and Autodesk Construction Cloud, as well as ISO 19650 standards. This will not only show your technical expertise but also your genuine interest in the role.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples from your past experiences where your meticulousness made a difference in project outcomes. This could be anything from managing document approvals to ensuring compliance with regulations.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might be asked how you would handle sensitive information or collaborate with multidisciplinary teams, so be ready to discuss your approach.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing projects, or how they implement best practices in digital engineering. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
