Project Administrator

This role works closely with teams of Project Managers and must possess strong interpersonal and communication skills, along with excellent computer skills and enjoy working in a fast-paced, collaborative, and multi-team environment.

Knowledge of the Stantec Project Management Frameworks, which summarizes best practices, tools, and systems for project delivery.

Demonstrated experience in the project setup and financial monitoring processes including coordinating with Project Managers (PMs) for proposals, change orders, status reports, financial updates, and forecasting.

Working knowledge of Stantec project management tools and software applications such as the Pipeline (opportunity tracker) and Project Pursuit Tool (PPT), Project Setup Form (PSF).

Performs a variety of tasks and assignments for continued training and development within the project management discipline.

Tasks and

Responsibilities

• Execute instructions from Project Managers for the range of pursuit tracking to setup and close-out.
• Track opportunity pursuits in Pipeline and update as status changes and through award or close out.
• Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
• Draft project budgets in the Project Pursuit Tool (PPT), establish requests for new projects with the Project Setup Form (PSF), coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
• Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
• Initiate invoicing, coordinate with Project Accounting and PMs.
• Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
• Develop and maintain ongoing administration of change orders.
• Assist with additional projects tasks as requested.
• Assist and coordinate project closure and archive.
• Document and electronic filing.
• Assist Project Accounting and Project Control Specialists under the instruction of the PM. Ability to use Excel proficiently and creatively to problem-solve and communicate.
• Advanced working knowledge of MS Office suite.
• Ability to work with initiative, professionalism, and confidentiality.
• Able to work independently, multi-task, and adapt to change in a very dynamic environment.
• Has demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritize and multi-task between multiple project managers.

Our core values unite us as a firm.

Our commitment to the health and safety of our people and to being ethical underpins our values and strengthens everything we do.

• We put people first: People are at the heart of everything we do; they give our work purpose.

That's why we listen to and design for the distinct needs of our clients-and those who live and work in the communities we serve.

It's why we prioritize the safety of everyone our work touches.

And it's why we define fulfilling careers for our own people, helping them set and then surpass their individual goals

• We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025.
• We do what is right: Industry leading training and development as well as paid for professional subscriptions.

A professional progression plan, supporting you to become chartered.

• We are better together: A supportive and collaborative team environment and wider ERG network (see more on our ERGs here: Stantec Employee Resource Groups)
• Growth: We're on an exciting growth journey across the UK - we want you to be part of it!
• Great

Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more.

• Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.

Please note, we ask our full-time employees to come into the office 3 days per week.

• About Stantec The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents.

We have been working with our clients and communities in the UK for over 150 years.

We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Our teams provide effective and relevant solutions, translating our clients' vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights.

We deal with today's challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression.

We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment.

Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success.

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