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- Tasks: Support Project Managers with diverse project administration tasks from start to finish.
- Company: Join Stantec, a global leader in sustainable community development.
- Benefits: Enjoy competitive salary, flexible working, and industry-leading training.
- Why this job: Make a real impact while developing your skills in a collaborative environment.
- Qualifications: Proficient in Excel and MS Office, with strong communication skills.
- Other info: Great career growth opportunities in a friendly, inclusive culture.
The predicted salary is between 36000 - 60000 £ per year.
Stantec is seeking a Project Administrator to join our Buildings Team based in London from the Great Suffolk Yard office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines. This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Responsibilities
- Execute instructions from Project Managers for the range of pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder set up, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out. Review and update neglected Opportunities.
- Provide contract administration assistance: including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
- Assist drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status reports as needed for internal monitoring of project time and costs spent compared to budget from project setup.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
- Develop and maintain ongoing administration of change orders.
- Assist in gathering and coordinating project management information from the task managers on multidisciplinary projects.
- Assist with additional project tasks as requested.
- Assist and coordinate project closure and archive.
- Document and electronic filing.
About You
- Ability to use Excel proficiently and creatively to problem-solve and communicate.
- Advanced working knowledge of MS Office suite.
- Ability to work with initiative, professionalism, and confidentiality, and can work independently, multi-task and adapt to change in a very dynamic environment.
- Has demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritise and multi-task between multiple PMs.
Why Join Us
The friendly and collaborative culture at Stantec is something we are proud of and we have many other reasons for you to be excited about joining us. We can offer a competitive salary and benefits package, flexible and hybrid working arrangements, industry leading training, exceptional career development prospects, great projects, and lots more!
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment.
Project Administrator in City of Westminster employer: Stantec Inc.
Contact Detail:
Stantec Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role at Stantec. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research common questions for project administration roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses. This will help you showcase your skills effectively.
✨Tip Number 3
Show off your Excel skills! Since proficiency in Excel is key for this role, brush up on your abilities. Create a mini-project or analysis to demonstrate your problem-solving skills and creativity with data during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for joining the Stantec team. Don’t forget to tailor your application to highlight your relevant experience and skills!
We think you need these skills to ace Project Administrator in City of Westminster
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Project Administrator role. We want to see how you can bring value to our Buildings Team!
Show Off Your Skills: Don’t forget to mention your proficiency in Excel and MS Office. We love candidates who can creatively problem-solve and communicate effectively, so give us examples of how you've done this in the past.
Be Detail-Oriented: Attention to detail is key for this role. When writing your application, double-check for any typos or errors. We appreciate candidates who take the time to present their best work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Stantec Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as tracking opportunity pursuits and assisting with invoicing. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since proficiency in Excel is crucial for this role, be prepared to discuss your experience with it. Think of specific examples where you've used Excel creatively to solve problems or manage data. If possible, bring along a portfolio showcasing your work with spreadsheets to impress the interviewers.
✨Demonstrate Your Communication Skills
Strong verbal and written communication skills are essential for a Project Administrator. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare a few examples of how you've effectively communicated with team members or clients in past roles.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team, company culture, and training opportunities. This not only shows your enthusiasm for the role but also helps you determine if Stantec is the right fit for you. Ask about their approach to project management and how they support new employees in their development.
