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- Tasks: Manage project finances, ensuring accuracy and compliance throughout the project lifecycle.
- Company: Join Stantec, a friendly and collaborative tech company with a strong culture.
- Benefits: Competitive salary, flexible working, industry-leading training, and career development opportunities.
- Other info: Supportive team environment with comprehensive training and mentorship for your growth.
- Why this job: Make a real impact in finance while collaborating on exciting projects across various sectors.
- Qualifications: Strong analytical skills, attention to detail, and excellent communication abilities.
The predicted salary is between 30000 - 42000 £ per year.
Stantec is seeking a Project Administrator to join our Finance team based in our Warrington office. Supporting our Project Accounting team, you will be responsible for overall financial management of projects throughout their lifecycle by ensuring proper set up, maintenance, invoicing and project closure in accordance with the contractual requirements and with Stantec's controls, policies and practices.
About The Role
The successful candidate will collaborate closely with our experienced staff within the Buildings, Infrastructure, Water and Energy teams, under the guidance of our Regional Project Accounting Manager and Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development. This role will fit in the wider Stantec Finance team, which is a strong team and operates across multiple offices across the UK, offering opportunity for future career development. The Project Administration team are very supportive of each other and collaborate closely across all our locations and anybody joining us will be given a warm welcome and our full support.
Tasks and Responsibilities
- Ownership of a portfolio of projects assigned by the Project Accounting Lead, Regional Project Accounting Manager, ensuring that projects are correctly initialised, and that transactions associated with the project are correct and processed & controlled properly in line with Stantec's group accounting policies and control standards.
- Close collaboration with project managers to maintain integrity over an assigned portfolio of projects, including a good understanding of the business model, credit risk, working with the PMs to understand the integrity of revenue and cost recognition in the EACs and support for regular project performance reviews.
- Project setup and budget change documentation, including client contract and information provided by the PM or PMA to ensure compliance with contractual requirements, internal Stantec controls (including SOX).
- Ensure projects are setup in Oracle with the correct client approved value, billing rates and other variables required to ensure proper revenue recognition per Stantec policy.
- Collaborate with PM and PMAs to generate, finalize and issue client invoices, ensuring accuracy and compliance with the contractual terms for each project.
- Partner with PMs to perform ad hoc functions as requested such as subcontract tracking, preparing progress reports, managing client audits, financial analysis, write offs, monitoring accounts receivable aging and supporting collection of invoice payments.
- Support Senior Finance Team member with internal and external audit processes, including collating documentation such as invoices, bank statements, contractual documentation plus other ad hoc project information.
About You
- Demonstrate excellent analytical, numerical and problem‑solving skills.
- Excellent customer service and communication skills (written and oral).
- Strong attention to detail.
- Strong organizational skills and working to deadlines.
- Able to build and foster excellent working relationships.
- Adaptability and willingness to embrace change.
- Knowledge of general contracting practices.
- Oracle experience is an advantage.
- SOX experience is an advantage.
WHY JOIN US?
The friendly and collaborative culture at Stantec is something we are proud of and we have many other reasons for you to be excited about joining us. We can offer a competitive salary and benefits package, flexible and hybrid working arrangements, industry leading training, exceptional career development prospects, great projects, and lots more!
Project Administrator (Finance) employer: Stantec Consulting International Ltd.
Contact Detail:
Stantec Consulting International Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator (Finance)
✨Tip Number 1
Network like a pro! Reach out to current or former Stantec employees on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Stantec’s projects and values. Show them you’re not just another candidate but someone who genuinely cares about their mission and culture.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on those analytical and problem-solving skills they’re after, and don’t forget to highlight your attention to detail!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Stantec family. Let’s get you that Project Administrator role!
We think you need these skills to ace Project Administrator (Finance)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your financial management skills and any relevant experience with project accounting. We want to see how you can contribute to our Finance team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your skills align with what we're looking for. Don’t forget to mention your adaptability and teamwork spirit!
Showcase Your Attention to Detail: In finance, details matter! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know Your Numbers
As a Project Administrator in Finance, you'll need to demonstrate your analytical and numerical skills. Brush up on financial concepts relevant to project management, such as revenue recognition and budgeting. Be ready to discuss how you've applied these skills in past roles or projects.
✨Showcase Your Communication Skills
Excellent communication is key in this role, especially when collaborating with project managers. Prepare examples of how you've effectively communicated complex information to different stakeholders. Practise articulating your thoughts clearly and concisely during the interview.
✨Familiarise Yourself with Oracle
If you have experience with Oracle, make sure to highlight it. If not, do some research on how it’s used in project accounting. Being able to discuss how you would approach using Oracle for project setup and invoicing will show your proactive attitude and willingness to learn.
✨Emphasise Team Collaboration
Stantec values a supportive team culture, so be prepared to talk about your experiences working in teams. Share specific examples of how you've built relationships and collaborated with others to achieve project goals. This will demonstrate that you're a good fit for their collaborative environment.