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- Tasks: Support Project Managers with diverse project administration from start to finish.
- Company: Join Stantec, a friendly and collaborative engineering firm in London.
- Benefits: Enjoy competitive salary, flexible working, and industry-leading training.
- Why this job: Make an impact on exciting projects while developing your skills.
- Qualifications: Proficient in Excel and MS Office, with strong communication skills.
- Other info: Great career development opportunities in a dynamic environment.
The predicted salary is between 28800 - 43200 £ per year.
Stantec is seeking a Project Administrator to join our Buildings Team based in London from the Great Suffolk Yard office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
About The Role
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Tasks and Responsibilities
- Execute instructions from Project Managers for the range of pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder set up, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out. Reviewing and updating neglected Opportunities.
- Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
- Assisting the drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
- Develop and maintain ongoing administration of change orders.
- Assist in gathering and coordinating project management information from the task managers on multidisciplinary projects.
- Assist with additional projects tasks as requested.
- Assist and coordinate project closure and archive.
- Miscellaneous Administrative Support Duties
- Document and electronic filing.
- Assist Project Accounting and Project Control Specialists under the instruction of the PM.
About You
- Ability to use Excel proficiently and creatively to problem-solve and communicate.
- Advanced working knowledge of MS Office suite.
- Ability to work with initiative, professionalism, and confidentiality, and can work independently, multi-task and adapt to change in a very dynamic environment.
- Has demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritise and multi-task between multiple PMs.
Why Join Us?
The friendly and collaborative culture at Stantec is something we are proud of and we have many other reasons for you to be excited about joining us. We can offer a competitive salary and benefits package, flexible and hybrid working arrangements, industry leading training, exceptional career development prospects, great projects, and lots more!
Project Administrator employer: Stantec Consulting International Ltd.
Contact Detail:
Stantec Consulting International Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Stantec. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching Stantec’s projects and values. Show us you’re genuinely interested in what we do and how you can contribute to our Buildings Team. Tailor your answers to reflect our culture and mission.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you’ll need to convey information clearly. Try mock interviews with friends or use online resources to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining the Stantec family!
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like your proficiency in Excel and MS Office. We want to see how you can contribute to our Buildings Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background aligns with our needs. Be sure to mention your ability to work independently and your attention to detail, as these are key for us.
Showcase Your Communication Skills: Since strong verbal and written communication skills are essential, make sure your application reflects this. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role and its responsibilities. Familiarise yourself with the tasks mentioned in the job description, like tracking opportunities and assisting with invoicing. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Excel Skills
Since proficiency in Excel is crucial for this role, be prepared to discuss your experience with it. Think of specific examples where you've used Excel creatively to solve problems or manage data. If possible, bring along a portfolio or examples of your work that highlight your skills.
✨Demonstrate Attention to Detail
Attention to detail is key for a Project Administrator. During the interview, share instances where your meticulous nature has helped you catch errors or improve processes. This will show that you can handle the diverse and engaging tasks that come with the role.
✨Ask Insightful Questions
Prepare some thoughtful questions to ask your interviewers about the team dynamics, training opportunities, and project management processes at Stantec. This not only shows your interest in the company but also helps you gauge if it's the right fit for you.
