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- Tasks: Support Project Managers with diverse project administration tasks from start to finish.
- Company: Join Stantec, a leading engineering firm with a collaborative culture.
- Benefits: Comprehensive training, mentorship, and opportunities for professional growth.
- Why this job: Be part of exciting projects and develop your skills in a dynamic environment.
- Qualifications: Strong organisational skills and a willingness to learn.
- Other info: Great career progression opportunities within a supportive team.
The predicted salary is between 36000 - 60000 £ per year.
Stantec is seeking a Project Administrator to join our Buildings Team based in London from the Great Suffolk Yard office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
About The Role
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Tasks and Responsibilities
- Execute instructions from Project Managers for the range of pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder set up, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out. Reviewing and updating neglected Opportunities.
- Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
- Assisting the drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoices.
Project Administrator in London employer: Stantec Consulting International Ltd.
Contact Detail:
Stantec Consulting International Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand Stantec's projects and values, and think about how your skills as a Project Administrator can contribute to their success. This will help you stand out during the interview.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experience effectively when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Stantec team.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like project tracking and contract administration. We want to see how you can support our Project Managers!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Buildings Team. Share specific examples of your past experiences that relate to the tasks and responsibilities mentioned in the job description.
Show Your Enthusiasm: Let your passion for project administration come through in your application. We love candidates who are excited about the role and the opportunity to work with us at Stantec. A little enthusiasm goes a long way!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, you’ll find all the details you need about the role and our team there!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role at Stantec. Familiarise yourself with the tasks and responsibilities mentioned in the job description, such as tracking opportunities in the Pipeline and assisting with contract administration. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
As a Project Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various projects or administrative duties. Highlight your ability to stay organised and meet deadlines, as this is crucial for supporting Project Managers effectively.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, training opportunities, and how success is measured in the role. This shows that you're genuinely interested in the position and eager to contribute to the Buildings Team at Stantec.
✨Demonstrate Your Team Spirit
Collaboration is key in this role, so be ready to discuss how you've worked well in teams before. Share specific examples of how you've supported colleagues or contributed to group projects. This will help convey that you're a great fit for the supportive environment at Stantec.
