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- Tasks: Support Project Managers with diverse project administration tasks from start to finish.
- Company: Join Stantec, a leading engineering firm with a collaborative team culture.
- Benefits: Comprehensive training, mentorship, and opportunities for professional growth.
- Other info: Dynamic work environment with potential for career advancement.
- Why this job: Gain hands-on experience in project management while working on exciting engineering projects.
- Qualifications: Strong organisational skills and a willingness to learn.
The predicted salary is between 30000 - 40000 £ per year.
Stantec is seeking a Project Administrator to join our Buildings Team based in either our Glasgow or Edinburgh office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
About The Role
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Tasks and Responsibilities
- Execute instructions from Project Managers for the range of pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder set up, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
- Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out. Reviewing and updating neglected Opportunities.
- Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
- Assisting the drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
- Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
- Assist with invoicing process, coordinating with Project Accounting and PMs.
- Track accounts receivable and coordinate with PMs for outstanding invoices.
Project Administrator in Edinburgh employer: Stantec Consulting International Ltd.
Contact Detail:
Stantec Consulting International Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at Stantec or similar companies. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching common questions for Project Administrators. We recommend practising your answers with a friend or in front of the mirror. Confidence is key, and knowing your stuff will help you shine!
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks or projects. This will demonstrate that you're ready to handle the diverse responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Stantec.
We think you need these skills to ace Project Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like project tracking and contract administration. We want to see how you can fit into our Buildings Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with what we’re looking for. Keep it engaging and personal – we love a bit of personality!
Showcase Your Attention to Detail: As a Project Administrator, attention to detail is key. In your application, make sure to demonstrate this skill. Whether it's through your CV formatting or the clarity of your writing, we want to see that you can keep things organised and precise.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our team there!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role at Stantec. Familiarise yourself with the tasks and responsibilities listed in the job description, such as tracking opportunities in the Pipeline and assisting with contract administration. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
As a Project Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences that highlight your organisational skills and ability to manage various projects simultaneously. Be ready to discuss how you prioritise tasks and ensure deadlines are met.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the Buildings Team and the projects they handle. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values. For instance, ask about the mentorship process or how success is measured in this position.
✨Demonstrate Team Collaboration
Since the role involves working closely with Project Managers and support staff, be prepared to discuss your experience in team settings. Share specific examples of how you've collaborated with others to achieve project goals, and emphasise your communication skills and adaptability.