At a Glance
- Tasks: Support HR processes by maintaining employee data and assisting with documentation.
- Company: Join a friendly and inclusive team at Stantec, a top-rated employer.
- Benefits: Enjoy competitive salary, flexible working, and great perks like private medical insurance.
- Other info: Be part of a growing company with excellent career development opportunities.
- Why this job: Kickstart your HR career in a dynamic environment that values your contributions.
- Qualifications: Strong communication skills and attention to detail; HR experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Our HR team is a passionate and collaborative group supporting a diverse mix of engineers, scientists and functional specialists across the UK & Ireland. We now have an excellent opportunity for a HR Administrator to join and play an important role in keeping our people processes running smoothly. This position is based in our central Edinburgh office - just a short walk from Haymarket Station - and sits alongside other members of our UK HR team. You'll also work closely with colleagues across our wider UK offices, benefiting from a supportive network and a hybrid working model that balances office collaboration with home‐working flexibility.
About the Role
In this role, you will be responsible for maintaining accurate employee data, supporting contract and employment documentation, and ensuring that all administrative processes linked to payroll and the employee lifecycle are delivered on time and to a high standard.
Your day‐to‐day work will involve:
- Inputting and updating employee information across multiple HR systems, including iTrent and Oracle
- Producing reports, maintaining spreadsheets and preparing template documents
- Amending contracts and issuing employment‐related correspondence
- Coordinating the monthly HR calendar to anticipate workload and organise tasks effectively
- Acting as the first point of contact for the HR helpdesk, supporting managers and employees with queries
- Liaising with HR colleagues and other departments across the UK and globally on new starters, approvals, data validation and compliance
This is a busy and varied role where your organisation, accuracy and communication skills will make a real difference to the smooth running of our HR operations.
Your Impact
Your work will sit at the heart of our people processes. By ensuring that employee data is accurate, documentation is issued correctly and deadlines are met, you will help create a seamless experience for colleagues across the business. You will be the person who keeps information flowing—supporting new starters as they join, helping managers navigate HR processes, and ensuring our systems reflect the real‐time needs of the organisation. Your attention to detail will underpin payroll accuracy, compliance and reporting, while your proactive approach will help the wider HR team anticipate workload and continuously improve how we operate. In a role where every task contributes to the employee experience, your impact will be felt across the entire UK&I region.
About You
You will ideally bring proven experience in HR administration or HR helpdesk support within a high‐volume, deadline‐driven environment, although we are open to individuals with high volume, fast pace administration experience too. You will also bring:
- Strong interpersonal and communication skills
- Proficiency in the Microsoft Office Suite, including Word, PowerPoint and intermediate Excel
- Ideally, experience using systems such as Oracle or iTrent
- Good numerical and analytical ability, with excellent attention to detail
- The confidence to work autonomously and manage your own workload
- A problem‐solving mindset and a desire to improve processes where possible
Above all, you'll be motivated by supporting a busy, friendly and collaborative HR team and contributing to the smooth running of our UK operations.
Why Join Us?
We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed. We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025. Named 'Best Place to Work' and 'International Consulting Firm of the Year' at the NCE Awards 2024. We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered with ICE. We are better together: A supportive and collaborative team environment and wider ERG network. Growth: We're on an exciting growth journey across the UK - we want you to be part of it! Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more. Hybrid / Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.
About Stantec
The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities. Our teams provide effective and relevant solutions, translating our clients' vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today's challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. Building an inspired, inclusive work environment that attracts, supports, and develops world‐class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn't exactly align, we encourage you to apply.
At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact careers.UK@stantec.com and we will talk to you about how we can support you.
HR Services Administrator in Edinburgh employer: Stantec Consulting International Ltd.
Stantec is an exceptional employer, offering a vibrant and inclusive work culture that prioritises employee well-being and professional growth. Located in the heart of Edinburgh, our HR Services Administrator role provides a unique opportunity to be part of a supportive team, with access to industry-leading training, flexible working arrangements, and a comprehensive benefits package that includes competitive salaries and enhanced pension plans. Join us to contribute to meaningful projects while enjoying a collaborative environment that values your contributions and fosters career advancement.
Contact Details:
Stantec Consulting International Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Services Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or through mutual connections. Ask them about their experiences and any tips they might have for landing the HR Services Administrator role.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you would handle various situations, especially those related to employee data management and communication. We want you to shine!
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you manage multiple tasks and deadlines. Use examples from your past experiences to illustrate your ability to keep things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our awesome team at Stantec.
We think you need these skills to ace HR Services Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the HR Services Administrator role. Highlight any relevant HR admin experience or transferable skills from other roles to show us you're a great fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're excited about this opportunity. Share your passion for HR and how you can contribute to our team. A personal touch goes a long way in making your application stand out!
Showcase Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. This not only shows your attention to detail but also reflects your commitment to delivering high-quality work.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and helps us keep track of all applicants efficiently. Plus, it’s super easy!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and processes. Familiarise yourself with terms like employee lifecycle, payroll processes, and data management. This will show your enthusiasm for the role and help you answer questions confidently.
✨Showcase Your Attention to Detail
Since this role requires accuracy in maintaining employee data, prepare examples that highlight your attention to detail. Discuss any past experiences where your meticulousness made a difference, whether in HR or another administrative role.
✨Demonstrate Your Communication Skills
As the first point of contact for the HR helpdesk, strong communication is key. Practice articulating your thoughts clearly and concisely. You might even role-play common HR scenarios with a friend to build your confidence.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics or the HR processes at Stantec. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.
