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- Tasks: Support HR processes, manage employee data, and liaise with teams across the UK.
- Company: Join a passionate HR team in a leading professional services organisation.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a collaborative team making a real impact in HR.
- Qualifications: Experience in HR administration, strong communication skills, and attention to detail.
- Other info: Dynamic role with excellent career development opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Our HR team are a passionate group of HR professionals supporting the UK&I regions mix of talented engineers, scientists and functional support staff. We now have an excellent opportunity for a passionate HR Representative / Administrator to join our team on a 12 month Fixed Term Contract (FTC). This role sits alongside other HR team members in our office in central Edinburgh, which is located a short walk from Haymarket Station. The role supports a larger HR team based in Stantec offices throughout the UK. We offer a hybrid working model to give you a good blend of office and home working too.
Your role will be to create, maintain and provide information relating to employee data, contracts and employment related records and to ensure that the administrative processes related to the payroll and the employee lifecycle are adhered to. You will process HR administration in line with agreed deadlines, liaising with managers, employees and the wider HR team as well as being the first port of call for the HR helpdesk.
On a daily basis, you will input data into multiple HR Information systems (including iTrent and Oracle), spreadsheets and produce reports. You will complete template documents, amend contracts, creating, and issuing appropriate correspondence. You will help coordinate the monthly HR calendar to anticipate work volumes and organise tasks accordingly and in partnership with other team members.
An important part of your role will be liaising with HR Colleagues and other departments throughout the UK and around the globe on matters relating to new starter set-ups, HR Data, approvals, validation, and compliance while continuously looking for improved ways of working and offering insight and feedback to the wider team.
This represents a fantastic opportunity to work with our established and collaborative HR team within an internationally listed professional services organisation with strong ambitions to continue to grow our UK&I operations.
About You
You will have proven HR administration or helpdesk experience in a high-volume environment where tasks were deadline-governed and where a high degree of self-organisation and planning were required. A CIPD qualification (Level 3 or above) or similar would be advantageous.
You will have strong interpersonal communication skills. You will have experience with the Microsoft Office Suite (skills in Word & PowerPoint, intermediate level expertise in Excel) while experience with Oracle or iTrent would be an advantage. You will have good numerical and analytical skills, strong attention to detail and the ability to work autonomously. Your problem-solving skills will be important.
Most of all, your desire to work in a busy administrative role supporting a collaborative HR Team across the UK will be key to your success.
HR Administrator - FTC (12 month) in Edinburgh employer: Stantec Consulting International Ltd.
Contact Detail:
Stantec Consulting International Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator - FTC (12 month) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or through mutual connections. A friendly chat can give you insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you'd handle various situations, especially those related to employee data and compliance. We want you to shine when discussing your problem-solving skills!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with HR systems like iTrent and Oracle. If you can demonstrate your ability to navigate these tools during the interview, it’ll definitely set you apart from the competition.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. Plus, it shows you’re proactive, which is key in HR!
We think you need these skills to ace HR Administrator - FTC (12 month) in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR Administrator role. Highlight any relevant HR administration or helpdesk experience, especially in high-volume environments, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for HR and how your background aligns with our team’s needs. Don’t forget to mention your desire to support a collaborative HR team across the UK.
Show Off Your Skills: We love seeing strong interpersonal communication skills and attention to detail. Make sure to include examples of how you've used these skills in previous roles, especially when dealing with data and administrative tasks.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Stantec Consulting International Ltd.
✨Know Your HR Basics
Brush up on your HR knowledge, especially around employee data management and payroll processes. Familiarise yourself with common HR systems like iTrent and Oracle, as well as the key responsibilities outlined in the job description.
✨Showcase Your Organisation Skills
Prepare examples that demonstrate your ability to manage multiple tasks and meet deadlines. Think of specific situations where you successfully organised workloads or improved processes, as this will resonate well with the team’s focus on efficiency.
✨Communicate Effectively
Practice your interpersonal communication skills. Be ready to discuss how you've liaised with different departments or handled queries in previous roles. Clear communication is crucial in HR, so show them you can convey information effectively.
✨Demonstrate Problem-Solving Abilities
Think of instances where you faced challenges in an administrative role and how you resolved them. Highlight your analytical skills and attention to detail, as these are essential for the HR Administrator position.
