Deputy Examinations Officer

Deputy Examinations Officer, £31,156.00 - £33,543.00

Employment Type

Full Time, Permanent

Application Start Date

05-09-2026

Application End Date

22-09-2026

Description

Deputy Examinations Officer

(Permanent, Full-time)

Supporting the Successful Delivery of Examinations

Examinations are an important part of the student journey, and the effective organisation and administration of exams is essential to ensuring students can progress and achieve their qualifications. At Stanmore College, we are committed to providing a professional, accurate and supportive examinations service for students and staff, while maintaining the highest standards of compliance and confidentiality.

We are seeking a Deputy Examinations Officer to join our Exams team and support the delivery of internal and external examinations and assessments across the College. You will play a key role in ensuring examinations are planned and administered effectively, working closely with students, staff, invigilators, awarding bodies and colleagues across the College.

Join Us at an Exciting Time

Stanmore College is entering a transformative period, supported by a £60 million redevelopment investment that will create a modern, sustainable campus for learners, staff and the wider community. As we continue to develop our services and prepare for the future, we are committed to ensuring that our systems and processes support students and staff effectively. The Exams team plays an important role in this, ensuring examinations are delivered smoothly, securely and in line with regulatory requirements.

The Role

Working closely with the Examinations Manager, you will support the day-to-day organisation and administration of examinations and assessments across the College. You will also deputise for the Examinations Manager when required, helping to ensure continuity of service and effective delivery during busy examination periods.

You will:

• Support the organisation and administration of internal and external examinations, from entries through to results and certificates.
• Deputise for the Examinations Manager when required, ensuring the effective operation of the Exams team.
• Ensure examination activity is carried out in accordance with JCQ regulations, awarding body requirements and College procedures.
• Submit examination entries, amendments and withdrawals accurately and within published deadlines.
• Coordinate examination timetables, rooming and examination arrangements in liaison with MIS and other College teams.
• Support the training, briefing and development of invigilators and relevant staff.
• Ensure examination papers, confidential materials and scripts are securely managed in line with examination regulations.
• Support the administration of examination access arrangements and work closely with the Access Arrangements Team to meet students' needs.
• Maintain accurate examination records and data across College systems and awarding body platforms, identifying and resolving discrepancies where required.
• Liaise with awarding bodies, students and staff to respond to queries and resolve examination-related issues promptly and professionally.
• Support the secure and accurate distribution of examination results and certificates.
• Contribute to the development and continuous improvement of examination systems, processes and service delivery.

Why This Role Matters

The Exams team plays a vital role in ensuring students can complete their qualifications and receive their results in a fair, secure and timely manner. The work requires a high level of accuracy, organisation and attention to detail, particularly during busy examination periods when deadlines and regulatory requirements must be carefully managed.

In this role, you will help ensure that examinations run smoothly from entry through to results, while providing a professional and supportive service to students and staff. You will also have the opportunity to contribute to the development of effective examination systems and processes across the College.

About You

You will have experience of working in a busy administrative role, ideally within an education setting, with experience of administering examinations from entry through to results and certificates. You will have a good understanding of JCQ and awarding body requirements and be confident working with examination procedures, deadlines and confidential information

Key Dates

Closing Date: Tuesday, 22nd September 2026

Join Stanmore College and help make a lasting difference to the lives of our learners through outstanding student support and safeguarding.

Do you have the right to work in the UK? * Required

What is your current UK Visa Status? * Required

Disclosure of Criminal Conviction

All posts involving direct contact with vulnerable children are exempts from the Rehabilitation of Offenders Act 1974.

The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are "protected". These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website. This means that they do not need to be disclosed to employers and, if they are disclosed, employers cannot take them into account.

Guidance about whether a conviction or caution should be disclosed, can be found on the Ministry of Justice website.

Do you have any unspent cautions or convictions under the Rehabilitation of Offenders Act 1974? * Required

Do you have any adult cautions (simple or conditional) or spent convictions that are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order (Amendment) (England and Wales) Order 2020? * Required

Overseas Criminal Records Check

If you have lived abroad for 3 months or more (from the age of 16), you will be required to complete the application process for obtaining overseas police check as condition for employment.

Have you lived abroad for 3 months or more since the age of 16? * Required

If you have ticked yes, please give written explanation

Declarations

I understand that any offer of employment that I may receive will be dependent upon receipt by Stanmore College of a) proof of the right to work in the UK, b) medical clearance, c) satisfactory Enhanced DBS certificate and check of the Barred list, d) satisfactory references.

When Sumbmitting your application, you have provided consent to the information that you have given on the application form being processed for the purpose of assessing suitability or for employment and, if appointed, for the purpose of your employment with Stanmore College, including passing personal information to a third party where necessary (e.g.: outdourced payroll provide). For futher information on the processing of your personal data, please see the staff Privacy Notice on the Stanmore College website Stanmore College - Your future starts here. The Privacn Notice Statement for applicants can be found at Stanmore College Privacy Statement (Staff) - Stanmore College and Data Protecti

I hereby certify that all the information given by me on this application form is correct to the best of my knowledge, that all the questions relating to me have been accurately and fully answered, and that I possess all the qualification which I claim to hold and I confirm that I have never been disqualified from working with Children, cautioned or sanctioned in this regard.

I understand that providing false or misleading information could result in my application being rejected or (if the false or misleading information comes to light after my appointment) summary dismissal and may amount to a criminal offence