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- Tasks: Be the backbone of our operations, ensuring a seamless office experience and supporting the team.
- Company: Join a dynamic company that values organisation and teamwork.
- Benefits: Enjoy 25 days holiday plus an extra day off for your birthday!
- Why this job: Perfect for those looking to kickstart a long-term career in Operations.
- Qualifications: At least two years’ administrative experience and strong Microsoft 365 skills.
- Other info: Great opportunity for growth in a supportive and professional environment.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for an Office Coordinator / Team Assistant to become the backbone of our operations, ensuring the office runs seamlessly, supporting the wider team, and playing a key role in our culture, systems, and day-to-day efficiency. This is an ideal opportunity for someone with at least two years’ administrative experience who wants to develop a long-term career in Operations.
Office & Facilities:
- Manage office layout and seating plans
- Maintain equipment and asset inventory records
- Monitor and manage office supplies
- Coordinate meeting rooms
- Organise storage and support office moves while keeping the environment professional and welcoming
- Assist with the management of all internal events and initiatives
- Track competitions
- Maintain event records
- Monitor LinkedIn engagement
- Maintain company training and policy information
- Manage the admin inbox, triage queries and provide basic IT support (password resets, troubleshooting, ticket logging)
- Support Microsoft 365 administration, SharePoint access, call recording downloads and document formatting
Data & Reporting:
- Maintain CRM data integrity
- Track candidate start dates
- Manage expense reporting
- Monitor follow-ups and support internal business reporting
- Provide ad hoc admin support to Sales, Finance and senior leadership as required
- Assist with the Talent Acquisition function as required
Strong Microsoft 365 skills, experience managing office operations and records, comfortable collating and assessing data and producing reports with high levels of accuracy, proficient at managing, collating and presenting data and using AI for research and analysis purposes. You enjoy being the person who keeps things organised, take ownership of tasks, maintain high professional integrity and are motivated to grow within the field of Operations.
25 Days holiday + additional birthday day off
Team Assistant/ Assistant in City of London employer: Stanford Black Limited
Contact Detail:
Stanford Black Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant/ Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to office coordination and team support. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your Microsoft 365 skills! During interviews, be ready to discuss how you've used these tools in past roles. Bring examples of how you’ve managed data or improved processes to the table.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our team.
We think you need these skills to ace Team Assistant/ Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant achievements that show you can keep things organised and efficient.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Team Assistant role. Share specific examples of how you've supported teams in the past and how you can contribute to our office culture.
Show Off Your Microsoft 365 Skills: Since strong Microsoft 365 skills are a must, mention any relevant experience you have with tools like SharePoint or data reporting. If you've used AI for research, don't forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Stanford Black Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with office management tasks, data reporting, and Microsoft 365 tools. This will help you confidently discuss how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've kept things organised in previous roles. Talk about your experience managing office supplies, coordinating events, or maintaining records. This will demonstrate that you can be the backbone of their operations.
✨Prepare for Technical Questions
Since the role involves IT support and data management, brush up on your technical skills. Be prepared to answer questions about troubleshooting common issues or managing CRM data. Showing your comfort with technology will set you apart from other candidates.
✨Emphasise Your Growth Mindset
Let them know you're eager to develop your career in Operations. Share your aspirations and how you plan to grow within the company. This shows that you're not just looking for a job, but a long-term opportunity where you can contribute and evolve.