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- Tasks: Be the backbone of our operations, ensuring smooth office management and team support.
- Company: Join a supportive team in a dynamic professional environment.
- Benefits: 25 days holiday, birthday day off, Bupa Healthcare, and regular socials.
- Why this job: Grow your career in Operations while keeping things organised and efficient.
- Qualifications: 2+ years admin experience, strong Microsoft 365 skills, and basic IT support knowledge.
- Other info: Perfect for proactive individuals who love structure and teamwork.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for an Office Coordinator / Team Assistant to become the backbone of our operations, ensuring the office runs seamlessly, supporting the wider team, and playing a key role in our culture, systems, and day-to-day efficiency. This is an ideal opportunity for someone with at least two years’ administrative experience who wants to develop a long-term career in Operations.
The Role:
- Office & Facilities: Manage office layout and seating plans, maintain equipment and asset inventory records, monitor and manage office supplies, coordinate meeting rooms, organise storage and support office moves while keeping the environment professional and welcoming.
- Culture, Events & Marketing: Assist with the management of all internal events and initiatives, track competitions, maintain event records, monitor LinkedIn engagement, maintain company training and policy information.
- IT & Systems (1st Line): Manage the admin inbox, triage queries and provide basic IT support (password resets, troubleshooting, ticket logging). Support Microsoft 365 administration, SharePoint access, call recording downloads and document formatting.
- Data & Reporting: Maintain CRM data integrity, track candidate start dates, manage expense reporting, monitor follow-ups and support internal business reporting.
- Additional Support: Provide ad hoc admin support to Sales, Finance and senior leadership as required, and assist with the Talent Acquisition function as required.
What We’re Looking For:
- Essential: 2+ years’ administrative experience
- Strong Microsoft 365 skills
- Experience managing office operations and records
- Basic 1st line IT support experience
- Comfortable collating and assessing data and producing reports with high levels of accuracy
- Proficient at managing, collating and presenting data and using AI for research and analysis purposes
- Highly organised with strong attention to detail
- Professional communicator
- Right to work in the UK
Desirable:
- Professional services or recruitment background
- Experience supporting Internal Recruitment process
- Exposure to LinkedIn, 365 Admin Centre, Notion or Revolut
- Experience supporting events or engagement initiatives
About you: Professional, approachable and proactive. You enjoy being the person who keeps things organised, take ownership of tasks, maintains high professional integrity and are motivated to grow within the field of Operations.
Why Join Us? Opportunity to develop into broader Operations support, supportive team environment, 25 Days holiday + additional birthday day off, regular company socials, Bupa Healthcare. If you thrive in a structured environment and enjoy bringing order and efficiency to a busy team, we’d love to hear from you.
Team Assistant in City of London employer: Stanford Black Limited
Contact Detail:
Stanford Black Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want to see how you can fit into our team, so think about how your skills in organisation and communication can shine through during the chat.
✨Tip Number 3
Show off your Microsoft 365 skills! If you get the chance to demonstrate your tech-savviness during an interview or assessment, do it! We love seeing candidates who are comfortable with the tools we use daily.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Team Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant IT support you've provided. We want to see how you can be the backbone of our operations!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for our team. Don’t forget to mention your organisational skills and attention to detail!
Show Off Your Microsoft 365 Skills: Since strong Microsoft 365 skills are essential for this role, make sure to mention any specific tools or features you’re proficient in. We love seeing candidates who can hit the ground running with our systems!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Stanford Black Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing office supplies and supporting internal events. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
As a Team Assistant, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring a few anecdotes that highlight your attention to detail and ability to keep things running smoothly.
✨Brush Up on Microsoft 365
Since strong Microsoft 365 skills are essential for this role, be ready to discuss your experience with it. If you can, mention specific tools you’ve used, like SharePoint or Excel, and how they helped you in your previous roles.
✨Be Proactive and Personable
The company is looking for someone who is approachable and proactive. During the interview, show your enthusiasm for the role and the team. Ask insightful questions about their culture and operations to demonstrate your interest in contributing positively to their environment.