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- Tasks: Be the backbone of our operations, ensuring smooth office management and supporting the team.
- Company: Join a dynamic team focused on efficiency and a positive workplace culture.
- Benefits: Enjoy 25 days holiday plus an extra day off for your birthday!
- Why this job: Perfect for those wanting to kickstart a long-term career in Operations.
- Qualifications: At least two years’ admin experience and strong Microsoft 365 skills required.
- Other info: Great opportunity for growth and to make a real impact in a supportive environment.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for an Office Coordinator / Team Assistant to become the backbone of our operations, ensuring the office runs seamlessly, supporting the wider team, and playing a key role in our culture, systems, and day-to-day efficiency. This is an ideal opportunity for someone with at least two years’ administrative experience who wants to develop a long-term career in Operations.
Office & Facilities:
- Manage office layout and seating plans
- Maintain equipment and asset inventory records
- Monitor and manage office supplies
- Coordinate meeting rooms
- Organise storage and support office moves while keeping the environment professional and welcoming
- Assist with the management of all internal events and initiatives
- Track competitions
- Maintain event records
- Monitor LinkedIn engagement
- Maintain company training and policy information
- Manage the admin inbox, triage queries and provide basic IT support (password resets, troubleshooting, ticket logging)
- Support Microsoft 365 administration, SharePoint access, call recording downloads and document formatting
Data & Reporting:
- Maintain CRM data integrity
- Track candidate start dates
- Manage expense reporting
- Monitor follow-ups and support internal business reporting
- Provide ad hoc admin support to Sales, Finance and senior leadership as required
- Assist with the Talent Acquisition function as required
Strong Microsoft 365 skills, experience managing office operations and records, comfortable collating and assessing data and producing reports with high levels of accuracy, proficient at managing, collating and presenting data and using AI for research and analysis purposes. You enjoy being the person who keeps things organised, take ownership of tasks, maintain high professional integrity and are motivated to grow within the field of Operations.
25 Days holiday + additional birthday day off
Assistant Team Administrator in City of London employer: Stanford Black Limited
Contact Detail:
Stanford Black Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Team Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in operations. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at events or interviews, be ready to discuss your Microsoft 365 expertise and how you've used it to streamline processes in past roles.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t just wait for the application window to open. Reach out directly through our website or LinkedIn to express your interest and ask any questions you might have.
✨Tip Number 4
Prepare for the unexpected! In interviews, be ready to tackle situational questions about managing office operations or handling data reporting. Think of examples from your experience that showcase your problem-solving skills.
We think you need these skills to ace Assistant Team Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant achievements that show you can keep things organised and efficient.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Assistant Team Administrator role. Share specific examples of how you've supported teams in the past and how you can contribute to our culture and operations.
Show Off Your Microsoft 365 Skills: Since strong Microsoft 365 skills are a must, be sure to mention any relevant experience you have with tools like SharePoint or data reporting. If you've used AI for research, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Stanford Black Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant Team Administrator. Familiarise yourself with office management tasks, data reporting, and Microsoft 365 tools. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed office operations or supported a team in the past. Highlight specific instances where your organisational skills made a difference, whether it was coordinating events or maintaining records. This will demonstrate your ability to keep things running smoothly.
✨Prepare for Technical Questions
Since the role involves managing Microsoft 365 and CRM systems, brush up on your technical knowledge. Be prepared to discuss your experience with these tools and how you've used them to improve efficiency. If possible, mention any specific projects where you utilised these skills effectively.
✨Emphasise Your Growth Mindset
The company is looking for someone motivated to grow within Operations. During the interview, express your enthusiasm for learning and developing your skills. Share your career aspirations and how this role aligns with your long-term goals, showing that you're not just looking for a job, but a place to build your career.