At a Glance
- Tasks: Coordinate maintenance activities and manage contractors for our facilities.
- Company: Join StandardAero, a leader in aerospace services with over 100 years of excellence.
- Benefits: Enjoy on-the-job training, career advancement, and excellent benefits.
- Other info: Be part of a culture that celebrates inclusivity and personal growth.
- Why this job: Make a real impact in a supportive and diverse environment.
- Qualifications: Experience in facilities or office administration is preferred.
The predicted salary is between 24000 - 28000 £ per year.
Facilities Coordination
- Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
- Raise, track, and close maintenance work requests (through CAFM system).
- Liaise with external contractors and service providers.
- Schedule routine inspections and preventive maintenance activities.
- Monitor facility condition and report repair requirements.
Contractor and Vendor Management
- Coordinate contractor site access and permits.
- Maintain contractor documentation, insurance certificates, and compliance records.
- Support vendor selection and obtain quotations for facility-related services.
- Track contractor performance and service completion.
Health, Safety, and Environmental Support
- Maintain facility compliance records and documentation.
- Support site safety inspections and audits.
- Assist with emergency preparedness activities and evacuation drills.
- Support waste management and environmental compliance initiatives.
Administrative Support
- Maintain facility records, asset registers, and service contracts.
- Process purchase requisitions, purchase orders related to facilities services.
- Track facilities budgets and expenditure.
- Prepare reports and presentations for site management.
Compliance and Documentation
- Maintain maintenance logs, service records, permits, and statutory inspection documentation.
- Support compliance with local regulations and company policies.
- Assist in preparation for customer, regulatory, and internal audits.
Key Performance Indicators (KPIs)
- Timely completion of facility works orders.
- Contractor compliance and performance.
- Facility audit readiness.
- Accuracy of facility records and documentation.
- Budget adherence.
- Compliance with safety and environmental requirements.
Organisational Relationships
- Reports to: Facilities Manager (Technical & Operations).
- Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.
Experience
- Experience of facilities, office administration, property management, or industrial site administration.
- Familiarity with maintenance management systems (CMMS) is desirable.
Skills
- IOSH Managing Safely.
- Strong organizational and administrative skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Ability to manage multiple priorities and deadlines.
- Good communication and stakeholder management skills.
- Basic understanding of health and safety requirements.
- Strong attention to detail and record‑keeping.
Assistant, Administrative in Perth employer: StandardAero
At StandardAero, we pride ourselves on fostering a supportive and inclusive work environment that encourages personal and professional growth. As an Administrative Assistant in our facilities team, you will benefit from comprehensive training, competitive benefits, and the opportunity to contribute to meaningful projects within the aerospace industry. Join us in a culture that values diversity and empowers you to reach your full potential while making a significant impact on our operations.
