Personal Assistant in London

Currently we are looking for a Personal / Team Assistant supporting the M&A team.

Key Responsibilities

• Support the M&A team, assisting in daily BAU tasks as well as wider projects as requested.
• Take responsibility for additional administrative responsibilities under guidance/request to support maximum team productivity.
• With good attention to detail and appropriate record keeping, support the other M&A Assistants.
• Organise travel itineraries, including booking flights, car pickups, accommodation, and preparing visa requests, restaurants, reservations, etc. This may require urgent or immediate assistance in instances of cancelled or rescheduled travel arrangements.
• Process expenses; ensuring the Gifts & Entertainment register is updated within the parameters of the policy.
• Raise and manage IT, Telecom and Market Data requests; track, follow up, and progress accordingly until completion, updating all stakeholders throughout the process.
• Book meeting rooms and where required, refreshments, video conferencing, and any other hospitality requirements.
• Assist the team with administrative tasks such as printing, scanning, and pitch book binding as required.
• Assist the team with logistics and meetings around annual conferences, including arranging tickets, travel, accommodation and organising events such as CEO or Roundtable events.
• Onboard new joiners / Offboard leavers and movers by raising system accesses and software through SRM system, completing required leavers documentation and handover letters.
• Onboard new vendors for invoicing and raise purchase orders where required, track, follow up, and progress accordingly until completion, updating all stakeholders throughout the process.
• Notify stakeholders of international visitors and complete visitor forms.
• Organise internal and external client and industry events and entertainment including roadshows and conferences.
• Expense tracking and allocation to project cost centres, billing to clients as required.
• Provide cover for other team PAs during periods of leave or during busy periods.

Skills And Experience

• Application & PC Skills
• Stakeholder Engagement
• Governance & Support

Together We

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do.
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well.
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term.

What We Offer

• In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits.
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values-driven organisation, one that embraces and celebrates our unique diversity across our teams, business functions and geographies – everyone feels respected and can realise their full potential.