Personal Assistant

This job is with Standard Chartered Bank, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

Job Summary

Currently we are looking for a Personal / Team Assistant supporting the M&A team.

Key Responsibilities

• Strategy
• Support the M&A team, assisting in daily BAU tasks as well as wider projects as requested.
• Take responsibility for additional administrative responsibilities under guidance/request to support maximum team productivity, with good attention to detail and appropriate record keeping and supporting the other M&A Assistants.
• Prioritise and act proactively to take ownership and manage tasks/projects from start to finish using strong organisational skills, with the ability to multitask while remaining calm and professional.
• Use excellent interpersonal and communication skills (both written and verbal) to deal confidently with external clients, internal support functions, team members and global Management Team.
• Business
• Organising travel itineraries including booking flights, car pickups, accommodation, and prepare/submit visa requests, restaurant reservations etc. At times this would require urgent or immediate assistance in instances of cancelled or rescheduled travel arrangements.
• Processing of expenses; ensuring the Gifts & Entertainment register is updated within the parameters of the policy.
• Raise and manage IT, Telecom and Market Data requests; tracking, following up and progressing accordingly until completion. Updating all stakeholders throughout the process.
• Book meeting rooms and where required, refreshments, video conferencing, and any other hospitality requirements.
• Assist team with administrative tasks such as printing, scanning and pitch book binding as required.
• Assist team with logistics and meetings around annual conferences. This will include arranging tickets, travel, accommodation and organising events such as CEO or Roundtable events. Keep all stakeholders informed throughout the process.
• Onboard new joiners / Offboard leavers and movers by raising system accesses and software through SRM system, completing the required leavers documentation and handover letters.
• Onboard new vendors for invoicing and raise purchase orders where required, tracking, following up and progressing accordingly until completion. Updating all stakeholders throughout the process.
• Notify stakeholders of international visitors and complete visitor forms.
• Organisation of internal and external client and industry events and entertainment including roadshows and conferences.
• Expense tracking and allocation to project cost centres, billing to clients as required.
• Providing cover for other team PA's during periods of leave or during busy periods.

Skills and Experience

• Application & PC Skills
• Stakeholder Engagement
• Governance & Support

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do.
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well.
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term.

What we offer

• In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits.
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.