Key responsibilities and duties:
• Organise and minute meetings as required
• Facilitate and co-ordinate meetings and meeting rooms
• Carry our reception duties of external visitors including contractors
• Work with building Wardens to carry out delegated duties
• Co-ordinate with facilities department for Hangar Maintenance
• Carry out postal duties around the business unit
• Maintain workforce list and lease with Human Resources to ensure Navixa accuracy
• Facilitate mass email notifications
• Work with Occupational health to ensure Appointments are attended (If new provider allows)
• Facilitate hospitality requirements for customer and VIP Visits
• Carry out purchase requests raising for BU
• Prepare reports/briefs when required for Rotary Leadership team
• Ensuring Office consumables are stocked and available
• Co-Ordinate BU Wide activities as required
• Carry out Continuous Improvement projects and coordinate activities for stakeholders in the BU
• Carryout staff engagement activities
• Assist with budgeting, monitor expenditures and resource procurement
• Other duties as the need arises and as directed by Line Management
• Support to Executive Assistants within StandardAero UK
Competencies:
Core: These are relating to behaviour competencies within the role e.g. (Communication, People management, leadership etc skills)
• Excellent written and verbal communication skills
• Ability to work to instructions
• Manage internal and external customers
• Manage own workload
Functional: These are relating to practical competencies within the role e.g. (Manpower resourcing experience, technical knowledge etc)
Essential
• Demonstrably high level of knowledge of Software Applications, especially Outlook, Word, Excel, PowerPoint, Project and SmartSheet.
• Capable of receiving UK SC level Clearance
• Reliability and Dependability through a strong sense of duty.
Desirable
• Experience in working in a large team > 100 persons in a fast paced and highly regulated environment
• Fast paced learner with self confidence
Organisational Relationships:
• Reports to the Operations Director within the Rotary Leadership Team
• Will be required to build relationships with all levels in the BU and above.
Professional Qualifications/Education and Training:
Essential
• None
Desirable
• MS Office application qualifications
Experience:
Experience of similar Role in a busy Aeronautical environment
